Administrative Assistant

The University of Pikeville seeks a professional, organized, and service-oriented Administrative Assistant to support the daily operations of the Tanner College of Dental Medicine. This position provides comprehensive administrative support to faculty, staff, and leadership, contributing to the efficient functioning of academic and clinical programs. The ideal candidate will demonstrate strong communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced academic healthcare environment.

Responsibilities

Provide administrative support including scheduling meetings, managing calendars, and coordinating appointments. Prepare, format, and distribute correspondence, reports, and other documents. Serve as a point of contact for faculty, students, staff, and external stakeholders, providing excellent customer service. Maintain organized filing systems (electronic and physical) and ensure accurate recordkeeping. Assist with coordination of meetings, events, and special projects, including preparation of agendas and meeting minutes. Support purchasing, travel arrangements, and expense documentation in accordance with university policies. Assist with data entry and maintenance of databases and academic or clinical systems. Coordinate office operations and ensure adequate supplies and resources are available. Maintain confidentiality of sensitive information, including student and personnel records. Provide general support to academic and clinical departments as needed. Perform other duties as assigned.

Requirements

High school diploma or equivalent required; associate’s or bachelor’s degree preferred. Prior administrative experience required; experience in higher education or healthcare preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong organizational and time management skills. Excellent written and verbal communication skills. Ability to work independently and collaboratively in a professional environment.

Knowledge, Skills, and Abilities

Strong attention to detail and accuracy. Ability to manage multiple priorities and meet deadlines. Professional demeanor and strong interpersonal skills. Ability to handle confidential information with discretion. Problem-solving skills and adaptability. Familiarity with office procedures and administrative best practices.

The University of Pikeville offers a competitive salary commensurate with qualifications and experience. UPIKE offers a competitive benefits package including medical, dental, vision, and life insurance, telemedicine, long term disability, tuition waivers, a 403(b)-retirement plan, and HSA, FSA, & dependent care accounts. UPIKE also offers a generous holiday schedule and paid leave program.

Application review will begin immediately and will continue until the position is filled. Applications received on or before 06/01/2026 will be given priority consideration.

Important Notes

Resume and other application materials will be reviewed to determine if you meet the required qualifications for the position. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. Please, specifically address the qualifications, competencies and desired qualifications in your resume and application materials.

The University of Pikeville is committed to providing a safe and productive learning, living and working community. To achieve this goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history.

The University of Pikeville is an equal opportunity employer committed to assembling a diverse, broadly trained faculty and staff. The University of Pikeville does not discriminate on the basis of race, ethnicity, color, sex, gender, gender identity, sexual orientation, religion, national origin, age or disabilities in its programs, activities, hiring, or the admission of students.

For more information about the University of Pikeville, please visit http://www.upike.edu. In addition to the application, interested applicants are requested to attach to their application a letter of interest, current resume, and contact information for three to five professional references.