Admin Assistant - temporary (24662)

Job DetailsJob Location

• Schenectady-Bigelow -
• Schenectady,
• NY 12304Position
• Type:
• SeasonalSalary
• Range: $20.00 - $20.00
• HourlyTravel
• Percentage: NoneAdmin Assistant - this is a temporary position The receptionist is responsible for overseeing and maintaining program records associated with students and compliance/regulatory requirements. You will work on site and report to the program director. General

Duties and Responsibilities

Provide front desk coverage as needed Filing and copying Create child records as needed Monitor faxes Support administrators and staff as needed Assist in support of compliance with OCFS Day Care license, federal state, and county regulations for programs, buildings and grounds Maintain OCFS regulations binder and digital folder with all building and program inspections, certificates and other required documents Conduct fire drills and other required drills and maintain records as required. Facilitate in Drills by counting staff and children per drill and carrying the drill backpack containing emergency information regarding children Track/ maintain building inspections and routine maintenance for compliance Oversee/ manage Administrative Assistant with Office Supplies & inventory, as needed Oversee/manage daytime custodial services (JanPro) & supply order Oversee/ manage Amazon and WB Mason orders – office supplies & custodial supplies Track/ prepare & share parent notification letters Oversee/ manage playground/big room schedules - Update, Print, Post, and Email, monthly Oversee/ manage monthly menu – Update, Print, Post, and share on Brightwheel Oversee/ manage office accounts and invoices Manage/ maintain CACFP billing and documentation Audit Classroom Meal Count Sheets & report to Finance Report EHS totals for Board & Policy Report Generate enrollment report, monthly Assist with other program tasks & projects, as needed Neil Hellman Preschool

Duties and Responsibilities: Oversee/ manage Smartsheet systems, as needed Early Head Start

Duties and Responsibilities

Oversee/ manage In-Kind Oversee/ manage in-kind TEAM Audit/upload monthly in-kind Ensure all monthly in-kind is submitted Submit/correct in-kind to Finance, monthly Assist with Classroom Diaper & Wipes request & inventory Requirements Requires an associate’s degree and at least three to four years of related experience Some physical exertion is required such as long periods of standing, recurring bending and lifting, and/or lifting of items up to 25 pounds and/or may be required to perform physical interventions. Benefits Health care package: medical, dental, and vision Tuition reimbursement Paid time off Holiday Pay 401 (K) plan Life Insurance Loan repayment assistance Free training/CEU opportunities Northern Rivers Family of Services is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, orientation, gender identity, national origin, veteran or disability status, or any other characteristic protected under applicable law. We cherish the unique contributions of our diverse staff and are building a culture where everyone has the opportunity to do the meaningful work. Qualifications