Washington University in St. Louis·Clayton, Missouri
The Administrative Assistant will provide vital project and administrative support in a fast-paced environment, including managing calendars, preparing correspondence, and assisting with event planning. The role also involves data management and serving as a reliable resource for special projects.
Location: Saint louis, mo 63105
37.5
University Advancement boasts a talented, knowledgeable team dedicated to strengthening the university and its worldwide network of alumni and friends. Our purpose is to secure resources to assist Washington University in St. Louis in fulfilling its mission of teaching, research, and community service. We advance the university’s mission through fundraising and other programs that promote awareness, understanding, involvement, commitment, and advocacy on the part of our constituents.
This position will provide vital project and administrative support in a fast-paced environment for an individual, department, or designated staff group. This may include assisting with prospect management; preparing correspondence, reports, and presentations; managing, manipulating, and formatting data and spreadsheets; event and travel support; managing complex calendars; and other administrative tasks as assigned.
We value superior attention to detail, outstanding oral and written communication, advanced computer skills, capacity to work well under deadlines and handle multiple projects simultaneously, and the ability to handle confidential information and situations with sensitivity and discretion.
The administrative assistant role is a great opportunity for a seasoned administrative support professional or for someone interested in a career in higher education, fundraising, alumni relations, or communications. Candidates who advance in this hiring process may be considered for multiple administrative assistant positions throughout University Advancement.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
High school diploma or equivalent high school certification or combination of education and/or experience.
No specific certification/professional license is required for this position.
Work Experience: Relevant Experience (2 Years)
A driver's license is not required for this position.
This position is located in st. Louis, mo and the targeted hiring range for this position is $19.29 - $22.00.
Education: Bachelor's degree
No additional certification/professional licenses unless stated elsewhere in the job posting.
No additional work experience unless stated elsewhere in the job posting.
Budgeting, Computer Literacy, Confidentiality, Deadline Management, Event Planning, Interpersonal Communication, Interpersonal Interactions, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Oral Communications, Project Organization, Sound Judgment, Teamwork, Working Independently, Written Communication
$19.29 - $29.91 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
For frequently asked questions about the application process, please refer to our External Applicant FAQ [https://hr.wustl.edu/careers/external-applicant-faq/].
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu [CandidateQuestions@wustl.edu] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits: Statement
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
https://hr.wustl.edu/benefits/ [https://hr.wustl.edu/benefits/]
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Candidates must have a high school diploma or equivalent and at least 2 years of relevant experience. Preferred qualifications include a bachelor's degree and skills in budgeting, computer literacy, and event planning.
Market context
Administrative Assistant roles in university advancement are typically in steady demand in Missouri because fundraising, alumni outreach, and event coordination require reliable administrative support. Competition is often shaped by experience with budgeting, computer literacy, and event planning, along with the ability to handle confidential information and coordinate multiple priorities. Review the original posting carefully and compare the AI-summarized requirements and benefits here with your background so you can quickly decide whether to apply.
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