HR Onboarding Coordinator- Temporary
Catapult Learning
Location
Philadelphia, Pennsylvania
Quick overview
The coordinator will manage the collection and validation of onboarding documents and track background check clearances for new hires. They are also responsible for updating HR systems and managing electronic personnel files within UKG.
Requirements summary
Requires a high school diploma with 3 years of administrative experience or an associate degree with 1 year of HR experience. Proficiency in Microsoft Office and the ability to work independently in a remote environment are essential.
Job description
Company Overview
About Us
- FullBloom provides education and behavioral health solutions for children via school and community-based services. Our programs enable students to become stronger lifelong learners regardless of learning obstacles. FullBloom’s 8,500+ educators, coaches, and healthcare professionals work in schools across the country to achieve sustainable growth in behavior and academics through evidence-based programs including special education, Applied Behavior Analysis (ABA), intervention services, alternative education, and professional development. Founded in 1976, FullBloom annually supports more than 170,000 children and 25,000 educators in over 1,100 school districts across three divisions, Catapult Learning, Specialized Education Services Inc and Little Leaves.
- Work
- Environment: This remote-based role supports during normal office hours on the East Coast (EST). Occasional travel for training or professional development may be required and will be coordinated with your line manager.
- Equal
- Opportunity
- Employment: Full Bloom is an equal opportunity employer. Employment decisions are based on qualifications and personal capabilities. We prohibit discrimination based on any legally recognized basis, including age, color, gender, disability, marital status, national origin, race, religion, sex, pregnancy, gender identity, political affiliation, veteran status, genetic information, or any other protected status by law.
Overview
HR Onboarding Coordinator- Temporary, Part Time Remote Schedule
9:00am-12:00pm, Monday-Friday We are seeking a Temporary HR Onboarding Coordinator to support our onboarding and compliance team during a high-volume seasonal hiring period. This entry-level role is designed to provide essential administrative and coordination support to ensure the timely and accurate processing of onboarding tasks. This is an excellent opportunity to gain hands-on experience in HR operations, compliance, and employee lifecycle support within a mission-driven organization.
Responsibilities
Key Responsibilities Document Collection & Validation
- Assist in collecting, organizing, and validating onboarding documentation submitted by new hires to ensure completeness and compliance with internal standards.
- New
- Hire
- Coordination: Communicate directly with new hires to provide onboarding instructions, follow up on missing documentation, and clarify required tasks.
- Previous
- Employer
- Checks: Coordinate the collection of prior employment verification forms or conduct checks as required for compliance in education and healthcare settings.
- Background
- Check
- Tracking: Monitor the status of background check clearances and ensure all required checks are completed before new hire start dates. Assist in resolving delays or discrepancies.
- System
- Data
- Entry: Enter and update employee information in HR systems with accuracy and confidentiality.
- Document
- Management: Upload, classify, and maintain electronic personnel files within the UKG Document Manager system.
- Inbox &
- Ticket
- Support: Respond to or triage inquiries from HR inboxes and ticketing platforms, escalating complex issues to onboarding specialists when needed.
- General
- Administrative
- Support: Provide scheduling, checklist tracking, and reporting support for onboarding activities under the direction of onboarding specialists.
Qualifications
High school diploma or equivalent with a minimum of 3 years administrative experience; OR Associates degree and above with a focus in Human Resources preferred with 1 year of HR administrative experience Strong organizational and time management skills with the ability to handle multiple tasks simultaneously. Excellent attention to detail and accuracy in data handling. Strong interpersonal and communication skills. Must be proficient in Microsoft Office applications (e.g. MS Word, Excel, and PowerPoint) Need to be flexible and meet deadlines based on manager prioritization. Ability to maintain focused work in a remote work environment.
Preferred Qualifications
Previous HR support experience, especially related to onboarding or compliance. Familiarity with HR software systems such as UKG, ATS platforms, or document tracking tools. Exposure to the education or behavioral health sectors. Experience managing sensitive or regulated documentation (e.g., background checks, certifications). Core Competencies Attention to Detail Time Management Communication Organizational Skills Confidentiality Initiative Problem-Solving
Pay Rate
Starting from USD $25.00/Hr.