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Location

Corpus Christi, Texas

Quick overview

Provide comprehensive administrative support for the Department of Medical Education, including meeting coordination, data entry, and document management. Responsibilities also include coordinating special events and assisting with budget preparation for various departments.

Requirements summary

Requires an Associate's degree or an equivalent combination of education and six months to one year of related experience. Candidates must possess strong organizational skills and proficiency in Microsoft Office Suite.

associate degreeWritten CommunicationVerbal CommunicationConfidentialitySchedulingData EntryMicrosoft Office SuiteEvent PlanningFilingDocument ManagementBudget PreparationTranscriptionMeeting Coordination

Job description

  • Where compassion meets innovation and technology and our employees are family. Thank you for your interest in joining our team! Please review the job information below. GENERAL PURPOSE OF JOB: Provide administrative support for the Department of Medical Education. Responsibilities include meeting coordination/scheduling/minutes, ordering and managing supplies, document filing and organization, data entry, and other administrative duties as needed. The ability to work independently as well as part of a team, attention to detail and excellent organizational skills are essential. ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be all-inclusive; employees will perform other reasonably related business duties as assigned by the immediate supervisor and/or hospital administration as required.
  • Maintains utmost level of confidentiality at all times.
  • Adheres to hospital policies and procedures.
  • Demonstrates business practices and personal actions that are ethical and adheres to corporate compliance and integrity guidelines.
  • Performs daily office functions - phones, e-mail, typing, transcribing, photocopying, filing, faxing, sorting and distribution of mail.
  • Utilizes strong knowledge of Microsoft Office Suite and excellent verbal and written communication.
  • Responsible for coordinating Thank a Resident Day, Research Nigh, QI Symposium, senior dinner and assisting with the coordination of special events such as Resident Graduation, Workshops, orientation and Resident Recruitment.
  • Assists with document management for Medical Education and ongoing maintenance of files.
  • Responsible for preparing and/or assisting with the preparation of the Residency Program, Medical Education, IRB and Library department budgets.
  • Primary support for the Clinical Competency Committee, including preparing resident evaluations, meeting minutes, and sending out completed CCC reports
  • Responsible for resident academic tracking including monitoring of AMBOSS, PREP, ITE scores, etc.
  • Responsible for Huddle and GMEC agenda, minutes and meeting invites
  • Responsible for Mid and End of Year Review prep and scheduling
  • Data entry into electronic data management systems such as residency online programs to manage tracking and curriculum
  • Assists with scheduling meetings with internal and external attendees and coordinating logistics as needed.
  • General secretarial support for Medical Education and the Residency Program, both in Corpus Christi and remotely for RGV.
  • May perform other duties as assigned. EDUCATION AND/OR EXPERIENCE: Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience. Until all children are well. Driscoll Children’s Hospital and its specialty centers, urgent care centers, and after-hours facility serve a vast area covering 31 South Texas counties. The hospital is a 191-bed tertiary care center offering 32 medical and 13 surgical specialties. Combined with our non-profit, community-based Health Plan, Driscoll Health System is an exceptional workplace for anyone with a big heart and a drive for success. Smiles, hugs and a soothing touch are as much a part of Driscoll’s approach to treating children as is its advanced medical treatments and technologies. The core values at Driscoll Heath System are: Compassion, Advocacy, Respect, Excellence, and Stewardship. These values are exemplified through every position - from treating the most critical patients hands-on, to maintaining a clean environment, to keeping the organization running from behind the scenes. We invite you to learn about Driscoll’s rich history and explore the laidback lifestyle South Texas has to offer.