Administrative Assistant III

Description

Job Description

Summary: Under direction of the Assistant Dean of Students, the Administrative Assistant III will facilitate the daily activities of the San Francisco Peninsula Campus (SFPC), and serve all SFPC students, faculty, staff, and guests. This position supports all campus operations, including admissions, recruitment, student services, and academic programs.

Duties and Responsibilities

Work Environment: Office Location: [Location] Campus – Onsite This is an onsite position based in [Campus], requiring regular in-office presence to support daily operations, collaboration, and student or team engagement. Work is performed primarily on campus in a dynamic academic environment, with direct interaction across multidisciplinary teams. An Asterisk (*) denotes an “essential job function” for ADA purposes. (60%) Administrative Support As a first point of contact and representative of SMU, provide excellent service to all faculty, staff, students, and guests that adheres to regulations, policies, procedures and guidelines, including those related to privacy, safety and security. Provide effective and timely communication and information handling within the campus, among campuses, and to external people or agencies. Implement administrative procedures related to office functions, such as filing, record keeping, classroom/lab scheduling, inventory, compliance, and financial matters. Utilize appropriate online/electronic systems to accomplish administrative tasks. Provide staffing and support for university events. Monitor and maintain necessary levels of all supplies for the campus, including office, classroom, and labs. Assist with opening and closing the campus. (40%) General Support Assist faculty and staff with program-related activities such as arranging for copying, creation and distribution of documents for classes and school events. Work in collaboration with appropriate University personnel to implement appropriate policies and procedures. Provides services for recruitment, payroll, and personnel actions for faculty, staff, and student hires. Other duties as assigned. Skills and Abilities: Ability to assist in budget development and preparation with responsibility for generating supporting documentation for administrative activities Ability to promote positive interactions between faculty, staff, students, and public Demonstrated ability to handle privileged information in a confidential manner Ability to read and carry out instructions Ability to hear, understand, and carry out verbal instructions Knowledge of proper grammar, punctuation, and spelling Ability to perform basic mathematical calculations, including fractions, decimals, and percentages Ability to read and write memos and correspondence in a clear concise manner Ability to organize and prioritize workload Ability to concentrate and tolerate interruptions by students and faculty Excellent communication skills and ability to effectively and quickly organize thoughts and communicate clearly with faculty, students, and public Skilled in typing, word processing, shorthand, or tape dictation Extensive computer experience on IBM/Windows platform with Word, Excel, Access, and other related software.

Minimum Qualifications

Education and/or Experience: High school diploma and formal secretarial training Associate degree preferred Minimum of three years experience as administrative support in a fast-paced, multi-task environment requiring a high degree of accuracy and independent activity Work Environment: Office Location: Foster City Campus – Onsite This is an onsite position based in Foster City, CA, requiring regular in-office presence to support daily operations, collaboration, and student or team engagement. Work is performed primarily on campus in a dynamic academic environment, with direct interaction across multidisciplinary teams. Employee Status: Regular Exemption Status: United States of America (Non-Exempt) Time Type: Full time Job Shift: Pay Range: up to $28/hour, non exempt based on experience Samuel Merritt University currently provides base salary ranges for all positions-on job advertisements-in the United States based on local requirements. Individual compensation will ultimately be determined based on a variety of relevant factors including but-not limited to qualifications, geographic location, and other relevant skills. SMU is a health sciences institution offering high-quality instruction, outstanding faculty, and state-of-the-art facilities. We have a deep commitment and proven track record of preparing professionals to address today’s healthcare needs. Our Mission We educate students to become highly skilled and compassionate healthcare professionals who positively transform the experience of care in diverse communities. Our Vision Samuel Merritt University will become nationally recognized as a premier, multi-specialty health sciences institution. Expert faculty and staff will shape an inclusive learning environment where all students experience best teaching practices and state-of-the-art learning approaches. The University will select and support students who will flourish in the rigorous academic programs, learn to practice expertly, and pass licensure or certifications examinations on their first attempt. Our Philosophy of Teaching and Learning We see faculty and students as partners in the teaching and learning process. Our programs, curricula, and courses are designed to encourage active, experiential learning as well as collegial, scholarly, and effective communications. We believe that clinical and practical applications, including interprofessional education, provide a critical foundation for learning in the health professions. SMU graduates use sound reasoning, evidence-based care, and clinical expertise to respond to the needs of the people they serve. Community and Diversity We're more than a top health professions university. SMU is committed to training students in the importance of social determinants of health and how to care for patients from diverse backgrounds with integrity and compassion. Our Values If you're interested in transforming the care experience in diverse communities, SMU could be the place for you. SMU students learn to advance health equity and make a lasting impact on individuals' health and community well-being. At the core of our educational values are hands-on, experiential learning; the promotion of diversity and inclusion; and community-service outreach, locally and globally. We embrace: A learning environment where we challenge ourselves and our students to think critically, seek mastery, and act compassionately A collegial environment where we are fair, respectful, and behave with integrity A collaborative environment where we partner with one another and with others in the community An innovative environment where we take reasoned risks and move nimbly A results-oriented environment where we provide and expect exceptional performance and service The Employee Polygraph Protection Act prohibits most private employers from using lie detector tests either for pre-employment screening or during the course of employment. Details can be found on our website at: https://www.samuelmerritt.edu/employee-polygraph-protection-act