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Assistant NCAA Certifying Official/ Staff Assistant

Dallas Baptist University·Dallas, Texas

Full Time·On Site·0-2 yrs·Posted 1 month ago
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About the role

Assists with NCAA athlete certification, academic eligibility monitoring, and transfer credit evaluation. Provides administrative support to the Registrar's office through data clean-up, course scheduling, and graduation audits.

General objectives

Assists with certifying athletes for the NCAA, assists with evaluating transfer credit, assists with proofing the Schedule of Classes, and aids the Registrar with special projects such as data corrections, clean-up for Student Planning, etc.

Qualifications

Basic Computer Skills

Strong Work Ethic/ Attention to Detail

Specific duties

  • Works directly with the NCAA Certifying Official and the Athletics Department with NCAA academic eligibility for athletes. Assists in certification of student athletes by monitoring progress towards degree and transfer status, assists in registering athletes, codes athletes during certification process for each season of play, enters each athlete into the CAI software, updates grade information each semester, and administers all responsibilities in accordance with NCAA rules.
  • Assists the Transfer Credit Analyst with evaluating transfer credit, updating the Transferology platform, and preparing and updating equivalency guides.
  • Works with the Academic Curriculum Officer in proofing course schedules for Spring, Summer and Fall reporting terms and building Continuous Progresses and Independent Studies on demand.
  • Assists the Graduation Officer on assigned tasks for upcoming graduations such as conducting preliminary degree audits of graduating students, proofing final degree audits, and checking final grades and requirements before degree posting.
  • Assists Registrar with data clean-up projects in Colleague for Student Planning, pulling in applicants to students per technology request forms, changing degree plans, processing forms at NPO, and other projects as needed.
  • Aids in proofing: preliminary NSC reports, graduate lists, imaged documents, and other documents.
  • Assists with maintaining student files in Colleague including address and other personal information changes, and FERPA releases.
  • Assists with front counter duties as needed such as telephones, transcript questions, and verbal graduation verification.
  • Assists with processing RegTeam requests such as NSR requests, add/ drop request, withdrawal requests, registrations, program changes, processing degree adjustments, and substitutions.
  • Assists in processing the unenrollment workflow requests.

Work schedule

This is a full-time position.

Work location: This position will work on the main campus, located at 3000 Mountain Creek Parkway, Dallas, TX 75211

Qualifications

  • Must be a Christian who is a member of a church that holds Jesus Christ to be their Lord and Savior, and who holds solely the Old Testament and the New Testament as sacred Scriptures.
  • DBU requires employees to follow all University policies and procedures, which exist to support the Christian mission of DBU and includes, but is not limited to, a Christian Code of Conduct. Click here to read [https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Frecruiting.adp.com%2Fsrccar%2Fcodeofconduct.dbprop%3Fx%3Dy%26oemID%3DRTI_1174615%26siteLive%3Dfalse%26_ext%3Dpdf&data=05%7C02%7Camyp%40dbu.edu%7C272129f54a164bf59eb608dd551322a8%7C5faad9d5803d4f86b0a9b9918b9f19a3%7C0%7C0%7C638760262873416303%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=tsRy1alsmvELDDRgNmZHHaf0bL6aBeB0gRnwn%2F4TrrI%3D&reserved=0]

Requirements

Requires basic computer skills, a strong work ethic, and high attention to detail. Candidates must be a practicing Christian who adheres to the university's specific faith-based policies and code of conduct.

  • Attention To Detail
  • Data Entry
  • Computer Skills
  • FERPA Compliance
  • NCAA Certification
  • Transfer Credit Evaluation
  • Course Scheduling
  • Student Records Management
  • Academic Eligibility Monitoring
  • Degree Auditing

Posting details

Employment type
Full Time
Work arrangement
On Site
Experience
0-2 yrs
Location
Dallas, Texas
Posted
May 28, 2026
Application
Employer website
DB

Hiring organization

Dallas Baptist University

Dallas Baptist University is hiring in Dallas, Texas. This opening is listed as full_time.

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Market context

Texas compliance roles need careful, detail-focused candidates

In Texas, assistant NCAA certifying and staff assistant roles are often competitive because they support compliance, records, and day-to-day operations in settings where accuracy matters. For this faith-based university role, employers are likely to weigh computer skills, a strong work ethic, attention to detail, and alignment with the institution’s Christian policies and code of conduct. Review the AI-summarized requirements and benefits here to save time, then confirm your fit with the school’s faith expectations before applying.

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