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Location

Collierville, Tennessee

Quick overview

The Administrative Assistant manages daily office operations, including reporting, supply ordering, and staff supervision within a child care setting. They also handle parent communications, enrollment inquiries, and ensure compliance with state and company requirements.

Requirements summary

Candidates must possess child care credentials and at least 2 years of experience working in a child care center. Physical ability to lift 40 pounds and availability to work 40 hours per week are required.

professional certificateMultitaskingTime ManagementFlexibilityRecord KeepingPrioritizationStaff SupervisionOffice ManagementWorking Under PressureParent CommunicationOn-boarding

Job description

  • Essential functions
  • Develops and maintains positive, professional, working relationship with staff.
  • Takes an active role in planning and participating in academy activities (staff meetings, training sessions, open houses, and family/school-wide events)
  • Managing and maintaining reports and logs.
  • Accepts all work assignments in the event regularly scheduled personnel are not available.
  • Assists in daily supervision of staff; keeps director apprised with staff concerns and situations needing attention.
  • Complete and submit required paperwork and record-keeping on a timely basis, and maintaining an organized, up-to-date manner.
  • Develops and actively maintains positive communication with parents.
  • Assists with new hire on-boarding, including offering new staff orientation and training.
  • Ordering paper, office, and classroom supplies.
  • Monitoring all topical ointments and permission slips to ensure they meet state and company requirements.
  • Organizing permission slips for field trips.
  • Reviewing all children’s daily reports for accuracy, including dietary restrictions and daily pictures.
  • Pass out supplies and deliveries, keeping a record of what is ordered and what was delivered.
  • Answering phones and email in a timely manner while offering the most up-to date information.
  • Recognizes parent concerns and reports them to the director. Assists with enrollment inquiries, follow-up, and facility tours in order to increase enrollment.
  • Transport children on the school bus as needed.
  • Additional responsibilities
  • Performs other similar or related duties as necessary.
  • Minimum job qualifications
  • Candidate must have child care credentials and 2 years’ experience working in a child care center.
  • Must be able to work an average of 40 hours per week.
  • Must be able to lift no less than 40 pounds.
  • Additional skills
  • Ability to multitask
  • Ability to work under pressure
  • Time management
  • Flexibility
  • Able to prioritize tasks This job description highlights the essential functions, responsibilities and qualifications that are required of the employee. Other related duties, responsibilities and activities may be assigned and/ or changed at any time with or without notice.