Job detail
Administrative Assistant (AM/PM) 7-12 or 12-6
Kiddie Academy of Collierville
#Record Keeping#Administrative Support#Staff Orientation#Enrollment Management#Child Care Center#Facility Tours#F Endorsement#Child Care Credentials#School Bus Transportation
Part TimeOn Site2-5 yrsPosted 23 hours ago
Location
Arlington, Tennessee
Quick overview
The role involves managing administrative tasks, reports, and supplies while maintaining professional relationships with staff and parents. Additionally, the assistant supports enrollment efforts and assists in the daily supervision of staff and children.
Requirements summary
Candidates must possess child care credentials, an F endorsement, and at least 2 years of experience in a child care center. Physical ability to lift 40 pounds and the capacity to work 40 hours per week are required.
professional certificateMultitaskingTime ManagementFlexibilityRecord KeepingStaff SupervisionOffice ManagementTask PrioritizationWorking Under PressureParent CommunicationOn-boarding
Job description
- Essential functions
- Develops and maintains positive, professional, working relationship with staff.
- Takes an active role in planning and participating in academy activities (staff meetings, training sessions, open houses, and family/school-wide events)
- Managing and maintaining reports and logs.
- Accepts all work assignments in the event regularly scheduled personnel are not available.
- Assists in daily supervision of staff; keeps director apprised with staff concerns and situations needing attention.
- Complete and submit required paperwork and record-keeping on a timely basis, and maintaining an organized, up-to-date manner.
- Develops and actively maintains positive communication with parents.
- Assists with new hire on-boarding, including offering new staff orientation and training.
- Ordering paper, office, and classroom supplies.
- Monitoring all topical ointments and permission slips to ensure they meet state and company requirements.
- Organizing permission slips for field trips.
- Reviewing all children’s daily reports for accuracy, including dietary restrictions and daily pictures.
- Pass out supplies and deliveries, keeping a record of what is ordered and what was delivered.
- Answering phones and email in a timely manner while offering the most up-to date information.
- Recognizes parent concerns and reports them to the director. Assists with enrollment inquiries, follow-up, and facility tours in order to increase enrollment.
- Transport children on the school bus as needed.
- Additional responsibilities
- Performs other similar or related duties as necessary.
- Minimum job qualifications
- Candidate must have child care credentials and 2 years’ experience working in a child care center.
- Must be able to work an average of 40 hours per week.
- Must be able to lift no less than 40 pounds.
- Additional skills
- Ability to multitask
- Ability to work under pressure
- Time management
- Flexibility
- ***must have an f endorsement
- Able to prioritize tasks This job description highlights the essential functions, responsibilities and qualifications that are required of the employee. Other related duties, responsibilities and activities may be assigned and/ or changed at any time with or without notice.
