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Location

Austin, Texas

Quick overview

The Recruiting Coordinator manages the end-to-end interview process, ensuring a seamless and professional experience for candidates and hiring managers. Key duties include complex scheduling, maintaining candidate records, and supporting sourcing efforts to build a talent pipeline.

Requirements summary

Candidates must have at least 2 years of experience in recruiting coordination or scheduling and proficiency with ATS platforms, specifically Ashby. Strong organizational skills and the ability to work in a fast-paced environment in Austin, TX are required.

Time ManagementOrganizational SkillsProblem SolvingStakeholder ManagementAdministrative SupportSourcingProfessional CommunicationCandidate ExperienceInterview SchedulingApplicant Tracking SystemsRecruiting CoordinationTalent Pipeline Management

Job description

  • Recruiting Coordinator Level is a learning technology company dedicated to helping students build real academic and life skills with confidence and joy.
  • We combine proven curriculum principles with world class interactive design to make meaningful practice something students want to come back to, not something they struggle through.
  • We support what teachers, schools, and parents are already doing by increasing student engagement with high quality, standards aligned practice that reinforces classroom learning.
  • That’s why we’re building...
  • For students: Rewarding and motivating learning experiences that meet students where they are to build real academic proficiency.
  • For educators: Tools that fit naturally into instruction and help students stay engaged while reducing teacher workload.
  • For parents: Activities that help your kid catch up or get ahead, build confidence, and minimize homework battles, whether learning at school or at home.
  • We are committed to helping every person maximize their potential and live a life of meaning.
  • It’s a difficult problem that requires brilliant people and tremendous effort over time.
  • We’re seeking a self-driven Recruiting Coordinator to support our high-touch and first class interviewing process.
  • If you thrive on human interaction, ensuring nobody gets left behind, and being a thought partner to a fast growing start-up, let’s chat!
  • Please note this is a temp-to-hire opportunity.
  • What You'll Do: Recruiting is about trust—and as our Recruiting Coordinator, you'll be the foundation that makes trust possible.
  • You'll ensure that every candidate, hiring manager, and team member experiences a seamless, thoughtful process from start to finish.
  • You may not be making the final hiring decisions, but you'll be the one who makes sure everyone feels informed, valued, and excited about Level.
  • You'll be the face of Level throughout the recruiting journey, creating what our President calls "a rare and first class experience" at every touchpoint.
  • With Candidates - Deliver a World-Class Experience: Communicate clearly and consistently.
  • Keep candidates informed at every stage, respond promptly to inquiries, and ensure no one is left wondering about next steps Coordinate seamlessly.
  • Schedule interviews efficiently, send timely reminders, and make logistics feel effortless for everyone involved Be warm and professional.
  • Greet candidates with genuine enthusiasm, answer their questions thoughtfully, and make every interaction reflect our values Create memorable moments.
  • Identify opportunities to go above and beyond—a thoughtful follow-up, a helpful resource, or a personal touch that makes candidates talk about us With Hiring Teams - Be A Reliable Partner: Make scheduling effortless.
  • Coordinate complex interview schedules across multiple stakeholders without dropping the ball Keep everyone informed.
  • Proactively communicate about upcoming interviews, candidate status, and any process updates Anticipate needs.
  • Stay one step ahead on room reservations, interview guides, candidate materials, and anything else that helps interviews run smoothly Solve problems quickly.
  • When conflicts or issues arise, find solutions fast and keep everyone moving forward Throughout the Process - Orchestrate Excellence: Master the details.
  • Manage candidate information accurately, maintain organized records, and ensure nothing falls through the cracks Support sourcing efforts.
  • Help identify potential candidates, assist with outreach campaigns, and keep our talent pipeline organized Elevate our brand.
  • Recognize moments where we can stand out—should we send a welcome package?
  • Would this candidate appreciate a virtual office tour?
  • Find creative ways to make Level memorable Contribute ideas.
  • Share observations about what's working, what could improve, and opportunities to enhance our recruiting experience Grow your craft.
  • Learn the recruiting lifecycle from the ground up, develop your organizational and communication skills, and discover what kind of talent professional you want to become Who You Are: Minimum 2 years of experience in recruiting coordination or scheduling (internships count!) Experience with applicant tracking systems; Ashby strongly preferred, but other ATS experience welcomed Exceptional organizational skills—you naturally create systems, follow through on details, and keep multiple priorities moving forward Strong communication skills with a warm, professional presence—both written and verbal Prior experience in fast-paced environments where you managed competing priorities Genuine enthusiasm for creating positive experiences for others Tech-savvy with the ability to learn new tools quickly (calendaring systems, ATS platforms, communication tools) Solutions-oriented mindset—when problems arise, you stay calm and find creative ways forward Experience supporting Talent Acquisition or HR functions A sense of humor and collaborative spirit Eligibility to work in the US; currently based in or willing to relocate to Austin, TX