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Location

Sarasota, Florida

Quick overview

The Administrative Assistant manages all correspondence, scheduling, and office operations for the Principal. Key duties include coordinating teacher coverages, maintaining certification trackers, and supporting other administrative staff.

Requirements summary

Candidates must have a minimum of a high school diploma and proficiency in Google Suite, Microsoft Office, and WordPress. The role requires the ability to pass a Level 2 background check and adhere to the Diocese of Venice Code of Conduct.

high schoolWritten CommunicationVerbal CommunicationInventory ManagementCoordinationTime ManagementConfidentialitySchedulingDetail OrientedMicrosoft Office SuiteGoogle SuiteDatabase ManagementOffice AdministrationCalendar ManagementWordPressCorrespondence ManagementMail Merge

Job description

Title: Administrative Assistant

Reports to: Principal

Location: Cardinal Mooney Catholic High School | Sarasota, FL

Classification: Hourly/Nonexempt

Overview

Cardinal Mooney Catholic High School, within the Diocese of Venice in Florida, Inc. works diligently to support and strengthen the Catholic Church and its value system. By word and example, teachers and staff support all of the official religious teachings of the Catholic Church throughout their personal and professional lives.

Our teachers and staff embrace the purpose of teaching and witness the tenets of the Catholic Faith, instill a sense of Christ’s mission, charity and service to others; draw the school community into worship and to build, support and maintain a Catholic culture throughout the School and create a vibrant Catholic culture within the classroom, emphasized through words, deeds, manner of dress and actions.

  • Job Responsibilities
  • Handles all correspondence for the Principal.
  • Maintain confidentiality, integrity, and security of information (written and spoken) at all times.
  • Maintain a safe and secure working environment.
  • Organize and schedule meetings and appointments for the Principal.
  • Support other Administration, Guidance & Business Office Assistants, as requested.
  • Assign teacher/sub coverages for absentee faculty, print class rosters, etc.
  • Use Continuing Ed Tracker to enter licensing and certification for all teachers.
  • Guide faculty in certification and recertification procedures.
  • Prepare all calendars.
  • Maintain/oversee various inventories.
  • Create and maintain shared documents & spreadsheets.
  • Ensure office operations & procedures are organized, and office efficiency is maintained.
  • Cross train duties and responsibilities with other Administrative Assistants.
  • Assists with special events as needed.
  • Other duties as assigned.

Qualifications

  • Minimum of a High School Diploma.
  • Knowledge/Use of telephones, computers, and other office equipment.
  • Proficient skills working with platforms, including but not limited to; Google Suite, Microsoft Office Suite, Word Press.
  • Database program and mail merge experience.
  • Attention to detail and able to work independently.
  • Ability to work in a fast-paced environment.
  • Ability to manage and prioritize multiple tasks with emphasis on meeting tight deadlines.
  • Ability to work effectively with students, School and Diocesan employees, department heads, representatives of other agencies, and the general public
  • Excellent verbal and written communication skills.
  • Adherence to the Diocese of Venice Code of Conduct with emphasis on confidentiality.
  • Undergoing a FDLE Level 2 background check.

Please note