Admin. Assistant, College of Optometric Medic

Admin Assistant, College of Optometric Medicine

Compensation & benefits

Expected

Salary Range

$19.00 - $21.00 per hour (Pay is commensurate with experience and qualifications.)

Benefits: & Perks:

RMU offers a comprehensive benefits and perks package, which includes

• 17 paid holidays annually, and 3 paid floating holidays annually.
• Employer‑matched 401(k) with immediate vesting (eligible to participate start on the first day of the month following 90 days of employment)
• Financial wellness coaching and retirement planning support

Work environment & schedule

This position is part-time (28-29 hrs/wk) and primarily campus-based in a professional academic office environment. The role follows a standard business schedule, with occasional flexibility required to support meetings, events, or accreditation activities.

About the Role

The Administrative Assistant supports the Doctor of Optometry Program under the direction of the Dean. This role manages a diverse workload, requiring strong organizational skills, self-direction, and proficiency with modern office technology. The position serves as a key liaison between the Dean’s office, faculty, students, and external stakeholders.

Successful candidates will demonstrate strong organizational and communication skills, effectively manage multiple priorities, build productive partnerships with faculty and staff, and ensure accurate and timely completion of administrative and compliance responsibilities.

• What you will do
• Provide comprehensive administrative support, including document preparation, scheduling, record maintenance, and coordination with university personnel.
• Manage calendars, meetings, travel arrangements, and expense reports for the Executives of the College of Optometric Medicine.
• Serve as the primary point of contact for internal and external communications.
• Assist with accreditation documentation, compliance records (HIPAA, licensure, immunizations), and background checks.
• Support faculty and student recruitment, retention, and certification tracking.
• Prepare and distribute evaluation materials; record meeting minutes.
• Collaborate with academic personnel (registrar, librarian, faculty) and perform general office duties.