Duquesne University
Location
Pittsburgh, Pennsylvania
Salary
$20 - $25 / HOUR
Provides administrative coordination and operational support for the Office of Experiential Education, including student rotation compliance and preceptor onboarding. Manages office communications, budget tracking, and prepares financial and administrative reports for leadership.
Requires a bachelor's degree or equivalent experience in higher education with three to five years of related work experience. Must be proficient in Microsoft Office and possess strong organizational, fiscal management, and professional communication skills.
Administrative Assistant – Office of Experiential Education, School of Pharmacy
$19.95-$25.45 per hour based on a 35 hour work week
The University offers generous benefits including paid time off (holidays, holy days and vacation), employer matching contributions to the retirement plan, and tuition benefits for employees and their eligible dependents. Learn more and explore benefits at www.duq.edu/benefits Location: Office of Experiential Education, School of Pharmacy Position Status: Full-time Hours: 8 a.m. – 4 p.m. with weekend/evening on occasion Position Number: 002435/30-500 FLSA Status: Non-exempt
The Administrative Assistant in the Office of Experiential Education School of Pharmacy reports to the Director of Experiential Education. The role serves as a primary point of contact for the office and provides administrative coordination and operational support to help ensure the efficient day-to-day functioning of experiential education activities.
This position supports student rotation compliance processes, preceptor onboarding and payments, budget-related activities, office communications, and other administrative needs of the Office of Experiential Education as needed.
Duties: And responsibilities:
The Administrative Assistant performs a broad range of administrative and operational duties that support the successful delivery of experiential education that includes:
Coordinate, track, and monitor compliance for student rotation-related requirements.
Support preceptor onboarding and related follow-up activities.
Prepare and process preceptor and site payment documentation.
Manage communications, interactions, and follow-up related to student requirements, preceptors, sites, and office processes.
Assist with budget management and related financial tracking.
Provide administrative support to the Office of Experiential Education as needed.
The role also contributes to broader school operations by preparing requested reports, coordinating routine administrative submissions, and providing collaborative support to leadership and other staff members that includes:
Prepare reports in requested formats for the Office of the Dean, including financial reports, budgets, technology inventory, and annual report information.
Provide timely and accurate schedules, timesheets, Kronos submissions, and leave requests.
Support the designated back-up person and other administrative staff members.
Completes other duties as assigned.
Bachelor’s degree from an accredited educational institution, or equivalent experience in higher education or a related field.
Three to five years of related work experience.
Alternatively, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:
Thorough working knowledge of Outlook calendaring, Microsoft Office applications including Word, Excel, and PowerPoint, Zoom, and a willingness to learn new software systems relevant to the position.
Ability to communicate effectively, both orally and in writing.
Ability to communicate professionally with diverse internal and external partners.
Ability to maintain confidentiality and exercise sound independent judgment.
Ability to maintain complex clerical records including the collection and organization of data for accreditation or program assessment.
Ability to work tactfully and courteously with others
Strong organizational skills, including attention to detail, problem-solving, time management, prioritization, accuracy, and adaptability.
Basic fiscal management skills, including budgeting, expense projection, account reconciliation, expense reimbursement, and routine financial reporting. Ability to establish and maintain effective working relationships with the University Community.
Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.
Applicants are asked to submit a cover letter, resume, and contact information for three professional references.
Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.
Market context
In Pennsylvania, school support staff roles are often competitive because districts need candidates who can meet licensing, safety, and clearance requirements before starting. For this role, a BS in Nursing, an active RN license, current First Aid and CPR certifications, and criminal background and child abuse clearances are required. Review the AI-summarized job requirements and benefits on this platform to quickly confirm fit, then gather your licensure and clearance documents before applying.
Salary benchmark
$63,860 avg / yr
Typical range: $43,386–$85,000 based on 35 active listings in Pennsylvania
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