Administrative Assistant - Temporary

Current Employees

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet. The University of Miami's School of Communication has an exciting opportunity for a full-time temporary Administrative Assistant to work in Coral Gables, FL.

The Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

Core responsibilities

Supports department and/or department leadership with daily clerical tasks. Prepares basic reports, charts, budgets, and other presentation materials. Responds to routine inquiries from external or internal sources with standard correspondence or other messaging. Plans meetings and takes detailed minutes, as needed. Answers phone calls, provides information to callers, or connects callers to appropriate staff. Schedules appointments and updates calendars. Makes travel arrangements and reservations for department leadership and staff, as needed. Composes and types correspondence, such as informative materials; creates spreadsheets and presentations. Greets and provides general support to visitors. Develops and maintains department filing system. Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications

• High School Diploma or equivalent/relevant experience, certification or license
• Minimum 1 year of relevant experience required
• Learning
• Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.

Teamwork

• Ability to work collaboratively with others and contribute to a team environment.
• Technical
• Proficiency: Skilled in using office software, technology, and relevant computer applications.

Communication

Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

• Any relevant education, certifications and/or work experience may be considered.