Provide high-level administrative support for Hospital Medicine's educational initiatives, including coordinating Grand Rounds and professional development activities. Manage logistics such as speaker arrangements, travel, lodging, and financial processing for events.
Requirements summary
Requires a High School Diploma or GED and at least 3 years of related secretarial or administrative experience. Candidates must be able to handle complex projects, financial ledgers, and professional correspondence.
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion.
As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees.
Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S.
News & World Report, we invest in you with opportunities for career growth and development to align with your future goals.
Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more.
We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY This person will provide in-depth administrative support for Hospital Medicine’s educational growth initiatives. This person will be responsible for coordinating Hospital Medicine Grand Rounds, including internal and external speaker arrangements, professional development activities, meeting space coordination, travel and lodging arrangements, marketing support, expense report processing, and ongoing collaboration with the division’s educational leaders.
Benefits
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include: PPO medical plan, available day one at no cost for full-time employee-only coverage 100%25 coverage for preventive healthcare-no copay Paid Time Off, available day one Retirement Programs through the Teacher Retirement System of Texas (TRS) Paid Parental Leave Benefit Wellness programs Tuition Reimbursement Public Service Loan Forgiveness (PSLF) Qualified Employer Learn more about these and other UTSW employee benefits!
Experience and education
Required Education High School Diploma or GED. Experience 3 years of related secretarial/administrative experience. May consider higher education completed in lieu of minimum requirements.
JOB DUTIES Relieves supervisor of variety of administrative duties, which involve thorough understanding of functions, programs, and policies of organization; may coordinate daytoday operations of office; makes recommendations for changes to procedures.
Prepares or assists in preparation of grant applications, grant budgets, manuscripts, book chapters, etc.; ensures proper format, grammar, and completeness.
Benefits
Paid Parental Leave
Paid Time Off
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF)
Wellness Programs
PPO Medical Plan
Preventive Healthcare Coverage
Retirement Programs (TRS)
Functions as liaison with other departments, including Human Resources, Telecommunications, Physical Plant, Purchasing, and Accounting; prepares online and paper documents as needed.
Completes and coordinates complex projects and reports as assigned by supervisor, which may require significant contact with other departments and outside organizations and use of various computer software applications.
Composes and/or types letters, memorandums, and other nonroutine and moderately complex correspondence, which does not require attention of supervisor.
Maintains sub-ledgers and ledgers for various accounts, including reviewing expenditures and encumbrances, reconciling accounts, and ensuring appropriate use of funds.
Plans and coordinates projects, such as meetings, appointments, conferences, seminars, and workshops; arranges for meeting facilities, hotel accommodation, transportation, refreshments, luncheons, banquets, receptions, etc.; develops and arranges printing of brochures; handles finances for program, including determination of charge to sponsoring department; establishes registration fees; processes all vouchers relating to event.
Takes, transcribes, and distributes minutes for meetings.
May transcribe dictation of medical or scientific terminology; ensures correct format, grammar, punctuation, and spelling.
Performs other duties as assigned.
Security and eeo statement
Security This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
Market context
Hospital medicine admin roles in Texas
Texas hospital medicine teams often need experienced administrative support to keep schedules, records, and correspondence moving in fast-paced clinical settings. These roles are competitive because they call for proven experience with complex projects, financial ledgers, and professional communication, plus the ability to work reliably in a healthcare environment. Review the AI-summarized requirements and benefits here to save research time, then tailor your application to show secretarial experience, ledger accuracy, and comfort supporting multiple priorities.
