Administrative Assistant | Alliance for Catholic Education (ACE) Teaching Fellows

• Company DescriptionThe University of Notre Dame is more than a workplace!
• We are a vibrant, mission-driven community where every employee is valued and supported.
• Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit.
• Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world.
• Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond.
• At Notre Dame, your work matters, and so do you!Job DescriptionAre you an organized, service-oriented professional who enjoys coordinating people, programs, and events that make a meaningful difference?
• The University of Notre Dame's Institute for Educational Initiatives (IEI) invites applications for an Administrative Assistant supporting the Alliance for Catholic Education (ACE) Teaching Fellows program.This full-time, in-person position, located in Notre Dame, Indiana, offers the opportunity to support a nationally recognized program dedicated to preparing the next generation of Catholic school educators while helping expand access to excellent educational opportunities for students across the country.About the Institute for Educational InitiativesThe Institute for Educational Initiatives (IEI) advances the University of Notre Dame's commitment to improving education locally, nationally, and globally.
• Heeding the call to think beyond ourselves and create a more just world, the Institute advances the field of education through the generation and dissemination of new knowledge while addressing educational challenges that impact economic opportunity and community stability.The IEI is home to approximately 130 faculty and staff members, more than 60 faculty fellows, and numerous innovative educational initiatives focused on transforming teaching, learning, and educational outcomes.About ACE Teaching FellowsIn order to ensure that the greatest number of students possible have access to an excellent Catholic education, ACE Teaching Fellows recruits and forms recent college graduates and young professionals from all academic backgrounds to teach, coach, and serve in some of the country's most under-resourced schools.While serving students and communities, ACE Teaching Fellows earn a cost-free Master's degree in Education from the University of Notre Dame.
• Through a fully integrated formation model, participants engage in graduate coursework, classroom teaching experiences, mentorship from expert faculty, peer community, and ongoing spiritual development.About the RoleThe Administrative Assistant plays a critical role in supporting the day-to-day operations of ACE Teaching Fellows and Educator Formation.
• Reporting to the ACE Associate Director of Operations, this position serves as a key partner to program leadership while helping coordinate communications, events, onboarding processes, scheduling, and administrative operations that support ACE teachers throughout their formation journey.This role is ideal for someone who thrives in a fast-paced, mission-driven environment, enjoys managing multiple priorities, and takes pride in providing exceptional service and support to students, faculty, staff, and external partners.What You'll DoSupport ACE Teaching Fellows Leadership Provide administrative support to the Beeson Family ACE Senior Director of Catholic Teacher Formation and the Educator Formation Area Chair by:Managing complex calendars and scheduling needsCoordinating communications and mailingsSupporting special projects and administrative initiativesParticipating in regular team meetings and proactively tracking assigned tasks and prioritiesSupport Daily Operations of ACE Teaching Fellows and Educator FormationMaintain program calendars and manage the ACE shared email accountRespond to inquiries and ensure timely communication with appropriate team membersCoordinate scheduling for ACE Teaching Fellows interviewsSupport onboarding processes for incoming ACE teachers, including:Reviewing and auditing cohort paperworkCoordinating background checks and safe environment trainingRegistering ACE teachers for courseworkManage communication timelines across recruitment, academic, and pastoral formation teamsUpdate website content as neededCoordinate Logistics for ACE Teaching Fellows Events and Programming Serve as a key coordinator for ACE Teaching Fellows programming, retreats, and events by:Managing travel, lodging, catering, meeting spaces, hospitality, materials, and event schedulesCoordinating travel arrangements through Anthony TravelReserving event spaces and coordinating audiovisual and campus service needsSecuring and managing faculty summer housingSupporting M.Ed. summer programmingPreparing event materials, nametags, signage, mailings, and printed resourcesServing as a liaison with University departments and external partners including housing, transportation, catering, parking services, and hotelsOther Duties as Assigned Provide administrative support for special projects and emerging priorities across ACE and the Institute for Educational InitiativesContribute to a collaborative team environment that advances the mission of Catholic education and educational excellenceWhy Join Notre Dame?At Notre Dame, your work supports more than daily operations—you help prepare educators who are making a difference in classrooms and communities across the country.
• As part of the ACE Teaching Fellows team, you'll join a mission-driven community dedicated to service, leadership, and educational excellence while contributing to one of the University's most impactful and nationally recognized programs.If you are passionate about supporting meaningful work, building strong relationships, and helping others succeed, we encourage you to apply.QualificationsEducation: High school diploma or GEDExperience: 3 to 4 yearsDegree Qualifications: Associate Degree or two years of collegeSkill Qualifications:3-5 years of administrative, office management, or program coordination experience.Proficiency with Google Suite applications including Google Calendar (including scheduling), Google sheets, Google docs, Google forms, and Google drive.Excellent organizational skills with the ability to manage multiple tasks, prioritize effectively, and meet deadlines.Strong written and verbal communication skills and a commitment to exemplary service.Ability to work independently, exercise sound judgment, and maintain confidentiality.Attention to detail, accuracy in record-keeping, and reliability in task follow-through.Additional InformationApplication Deadline to Apply: July 13, 2026Hiring Pay Range: Commensurate with ExperienceRequired Documents to Apply: Resume & Cover LetterThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration.
• The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment.
• Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).
• We strongly encourage applications from candidates attracted to a university with a Catholic identity.

Division

• VP &
• Assoc
• Prov-Teaching &
• Learning
• Job
• Subfamily: Administrative Operations - UO004

Unit

Alliance for Catholic Education - 28010 Career Stream / Level: NIC2 Job Family: University Operations