New York Institute of Technology·Village of Old Westbury, New York
Provide comprehensive administrative and office support for the Math and Physics departments, including course scheduling and budget maintenance. Act as a primary liaison between students and faculty while coordinating departmental communications and events.
Overview New York Institute of Technology's six schools and colleges offer undergraduate, graduate, doctoral, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability.
A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide.
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New York Institute of Technology seeks an Administrative Assistant for the College of Arts & Sciences (CAS) at our Long Island campus. Reporting to the Chairs of the Math and Physics department, this person will provide office and administrative support for the Math and Physics departments.
Assisting chairpersons in Physics/Math departments in preparation of semester's course schedules and faculty members teaching responsibilities. Enter faculty members compensation forms Record and submit all changes of grades and withdrawals. Act as a liaison between students and faculty. Main contact person for physics majors and math majors. Responsible for maintaining the budget for both departments. Prepare and distribute appointment letters. Collect and store final grades and syllabi. Coordinate interviews for new faculty members and process employment paperwork. Department Communications and Events - Help promote departmental events by posting flyers and notices near Mathematics and Physics offices. Maintain availability of classroom supplies such as whiteboard markers and erasers. Monitor supply levels and coordinate with the secretary for timely reordering. Other math/physics departmental related duties as assigned by the chairs.
B,A./B.S. degree is required. Previous experience in administration is preferred, including working with Microsoft Office Suite & Adobe Sign. Strong organizational & communication skills and attention to detail. Ability to follow established procedures independently. Previous experience using Workday software and PeopleSoft desirable. Other Information New York Institute of Technology offers numerous opportunities to enhance personal and professional growth and provides employees with a competitive compensation and benefits program inclusive of generous paid time off, holidays, tuition remission, and retirement plans with employer contributions. New York Institute of Technology is an Equal Opportunity Employer – All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. In compliance with local legislation as well as to provide greater transparency to candidates, the annual base salary range for this position is listed. New York Tech considers factors such as (but not limited to) scope and responsibilities of the position, candidate experience/expertise, education/training, key skills, geographic location, internal peer equity as well as market, organizational considerations and/or applicable collective bargaining agreement when extending an offer. Minimum Salary USD $45,000.00/Yr. Maximum Salary USD $48,000.00/Yr.
A Bachelor's degree is required, with a preference for previous administrative experience. Proficiency in Microsoft Office Suite and Adobe Sign is expected, while experience with Workday and PeopleSoft is desirable.
Market context
Administrative assistant roles in academic departments in New York are typically in steady demand, especially when they support faculty, scheduling, and student-facing operations. Competition can be stronger for positions that ask for a bachelor’s degree, prior administrative experience, and comfort with tools like Microsoft Office, Adobe Sign, Workday, and PeopleSoft. Review the AI-summarized requirements and benefits here to save time, then tailor your application to show experience with academic office workflows and document handling.