Waubonsee Community College·Sugar Grove, Illinois
The Admissions Special Populations Coordinator manages the recruitment and onboarding process for special student populations, including dual credit, adult education, and international students. This role involves collaborating with internal departments to support student matriculation and providing administrative coverage for admissions operations.
Admissions Special Populations Coordinator Full-time Staff Sugar Grove Campus Hybrid Option: No Join our dynamic team at Waubonsee Community College, where your career can flourish.
Be part of a transformative institution, dedicated to making a positive impact in our community and the lives of our students.
Waubonsee Community College is committed to hiring and retaining exceptional faculty and staff who are committed to the college’s culture of collaboration, professional growth and student success.
Your future starts here – join us today!
The Admission’s Coordinator is a support position responsible to the Admissions Manager.
The primary responsibility of this position is to work with coordinating the recruitment and onboarding of special populations, including dual credit, adults (including adult education) and international students.
This position works closely with the Adult Outreach Admissions Advisor, the Admissions Manager and Dean for Admissions to implement effective outreach and onboarding strategies.
Develop and maintain collaborative relationships with Adult Education staff in order to effectively transition and onboard students who complete Adult Education and wish to pursue college level coursework and/or credentials.
Develop and maintain collaborative relationships with Dual Credit and P-20 Partnerships staff to support the recruitment, onboarding, and orientation of dual credit students, ensuring clear understanding of program expectations and long-term academic pathways.
Coordinate dual credit advising by connecting students to appropriate academic advising resources and ensuring timely, accurate guidance.
Serve as a key bridge in the enrollment pipeline by supporting the conversion and matriculation of dual credit students into degree- or certificate-seeking programs, aligning efforts with institutional goals for access, equity, and enrollment sustainability (RISE).
Oversee the onboarding of new International Students including submission of the annual F-1 International student reporting (in Sevis) in close collaboration with the International Academic and Career Advisor.
Oversee the use of XCARD in the onboarding process.
Recommend communication flow strategies related to adult and dual credit recruitment. Provide walk-in new student coverage when necessary (including other campuses).
Maintain general knowledge of college activities, programs and requirements with the ability to refer inquiries to the appropriate personnel.
Assist with the planning and implementation of recruitment events and attend events as needed.
Assist with providing front desk phone and student intake coverage as needed.
Assist with administrative office tasks as needed.
Perform other duties as assigned.
Bachelor’s degree in related field required.
Minimum two years related experience in the education field, including work with minority and/or adult populations.
Excellent communication, organizational and human relations skills.
Outstanding phone and e-mail etiquette.
Familiarity with CRM systems, data entry for updating student records and other student service/computer software.
Valid Illinois driver’s license required.
Spanish/English bilingual ability is desirable, but not required.
Previous supervisory experience is desirable, but not required.
Ability to work one evening per week and occasional weekends as required. Please attach the following documents when applying: Cover Letter-Yes Resume-Yes References-No (Can be provided at interview) Transcripts-No (Can be provided at interview)
req2166 Grant Funded: No Compensation Range: 24.64 - 29.69 Compensation Type: Hourly Compensation Currency: USD Compensation: The pay for this position will be determined by your experience, education, and qualifications. Work Schedule: Varies Monday, Tuesday, Thursday and Friday 8 a.m.-4:30 p.m. Wednesdays 10 a.m. - 6:30 p.m. Work Hours: 40 hours/week Testing: No Priority Application Review Date: 8/24/2026 Applications received by the “Priority Application Review Date” will receive priority consideration. Review of applications will begin at that time and continue until the position is filled.
Click to See Benefits Page Special Instructions: Please attach all required documents at the time of application. EOE, including disability and veteran
Candidates must possess a bachelor's degree in a related field and at least two years of experience working with minority or adult populations in an educational setting. Proficiency in CRM systems, strong communication skills, and a valid driver's license are required.
Market context
In Illinois, admissions roles focused on special populations often draw steady interest from schools and colleges serving diverse communities. This position is competitive because it combines outreach experience, CRM proficiency, and direct work with minority or adult learners, while the posted requirements and benefits here are AI-summarized from the original job description to save you research time. If you apply, tailor your resume to show educational outreach, relationship-building, and any travel-ready experience tied to a valid driver’s license.