Academic Admin I-OCA Phase 1 Course Administrator ICM_FBP_IC

Responsibilities

The Office of Curriculum and Assessment is situated in the Offices for Medical Education in the School of Medicine and Dentistry is responsible for supporting the MD educational activities. This includes collaborating with the medical school community to implement curriculum.

• This position serves as an Academic Administrator for courses and committees within the medical school.
• These courses include: Introduction to Clinical Medicine (ICM) and Foundations of Biopsychosocial Practice (FBP) ESSENTIAL FUNCTIONS Course Coordinator Represents the School of Medicine in interactions with faculty, students, community physician preceptors and other ancillary health providers regarding curricular implementation.
• Anticipates needs of faculty, staff, and students; analyzes flow and establishes a communication system to ensure smooth educational experience.
• Ensures that all course lectures, PBL sessions and small group sessions begin on time.
• Attends the start of all sessions.
• Analyzes and resolves complex student issues and concerns about the course, anticipated/unanticipated absences, and faculty issues.
• Analyzes and interprets policy and program protocol.
• Collaborates with course director to influence resolution.
• Determines appropriate action for student correspondence.
• Analyzes course grading data and produces reports.
• Prepares a recommendation based on the data, advising course director with a recommendation for student grade.
• Responsible for oversight of all aspect of course evaluation.
• Reviews data from students and faculty.
• Produces, edits, and formats factual reports and information about the content of courses and instructor.
• Analyzes and produces a recommendation to course director for improvement and suggestions for implementation.
• Ensures timely and accurate assignment and communication process to faculty and students regarding any changes in course curriculum.
• Creates and maintains relationships with various University service offices, such as Parking and the Center for Experiential Learning, to ensure proper execution of teaching activities.
• Collaborates with faculty to ensure proper student preparation for all sessions.
• This includes but not limited to, compiling and editing syllabi material for thorough and timely production.
• Ensures timely and accurate communication to students, course directors and faculty.
• Manages the on-line exam program for specific courses.
• Collaborates with Information Analyst as well as the IT Department to create, score, and publish exams.
• Ensures timely and accurate assignment and communication process to faculty and students regarding any changes in pathway curriculum.
• Creates and maintains relationships with University faculty and course/clerkship directors to ensure proper execution of pathway activities.
• General Administrative Duties Provides Course Directors and Instruction Committees with direct support as it relates to the curriculum.
• Composes and distributes non-routine and confidential correspondence.
• Exhibits excellent problem solving skills in processing administrative requests.
• Other duties as assigned.

MINIMUM EDUCATION & EXPERIENCE Bachelor's degree and 1 year of relevant experience required Or equivalent combination of education and experience Advising experience and program management in higher education preferred Experience with student information systems preferred 1-2 years experience in higher education preferred 3 years of relevant administrative experience preferred.

Knowledge, Skills and Abilities

Leadership and excellent organizational skills required Close attention to detail required Excellent communication and interpersonal skills preferred Skilled with Microsoft Office software, including Outlook, Word, Excel and PowerPoint, preferred Proficient in database management and reporting software preferred A highly motivated self-starter; ability to multi-task, problem solve and prioritize immediate and long-term tasks and projects. Ability to work both autonomously as well as on a team to improve office functions and efficiency preferred. Ability to plan, implement, and analyze programs, think and act independently, work effectively with students and other members of the medical education team, and communicate and organize effectively – in both oral and written form. Requires organizational skills; preferred. Position requires use of MedHub, the Medical School evaluation software, MedSIS, the Medical School Information System and RedCap; ability to learn new software quickly is necessary preferred. The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.