University of California, Irvine·Irvine, California
The Academic Program Coordinator manages K-14 outreach activities, including event logistics, marketing, and participant recruitment. They also provide administrative support, maintain program data, and track budget expenditures for the Office of Outreach, Access and Inclusion.
Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S.
News & World Report.
The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot.
Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs.
It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.
To learn more about UC Irvine, visit www.uci.edu.
Founded in 1965, the Samueli School of Engineering educates approximately 5,000 students (4,000 undergraduates and 1,000 graduates) with an integrative approach that blends fundamentals, research and hands-on experience.
The School's aim is to unleash innovation, create opportunities and inspire ingenuity.
The School's faculty members are leaders in their disciplines who have achieved worldwide recognition for their research and dedicated teaching.
The School includes six academic departments and broad range of associated research and administrative units.
Under the leadership of the Dean, the School pursues research that is timely, socially responsible and cutting edge, and works in partnership with industry, state, and federal agencies to promote the transfer of research to applications that benefit society.
The Stacey Nicholas Office of Outreach, Access and Inclusion (OAI) advances UCI's commitment to inclusive excellence by supporting the recruitment, retention, and graduation of undergraduate and graduate students in engineering, while fostering representation, opportunity, and belonging.
Your Role on the Team
The Academic Program Coordinator is responsible for providing a wide range of academic program coordination in collaboration with the Office of Outreach, Access and Inclusion (OAI) leadership. The position develops programs and events throughout the year aimed at attracting a wide range of K-14 students. Responsibilities range from the development of program logistics, marketing and communication, participant recruitment, screening and confirmation, venue set up and breakdown; AV set up and catering coordination, event purchases, travel, parking and transportation coordination, coordinates the scheduling of workshops speakers, seminars, manage itineraries and travel reimbursement.
The position helps coordinate education and outreach activities that include management of K-14 outreach activities of the center, including scheduling activities with local community and organizing facilitators, faculty, students and staff.
The position serves as a historian of program logistics and data for program evaluation. Supports the director and others with data gathering, maintenance and retrieval. Tracks and compiles budget expenditures and related documents for the fiscal officer. Maintains stock of supplies and places program orders and supports the center with other general administrative support and projects as needed and assigned.
What It Takes to be Successful
Knowledge and experience working with a diverse student population, and sensitivity to culture, race, ethnicity, gender identity, sexual orientation, and socio-economic status. Knowledge and understanding of K-14 education. Knowledge of higher education institutions (UC, CSU, CC, etc.), admissions and financial aid requirements, and the ability to interpret policies and procedures to youth, parents, and school representatives. Experience advising and supporting educationally disadvantaged and academically at-risk students regarding postsecondary opportunities and careers. Ability to maintain cooperative relationships with school district administrators, school counselors, principals, teachers, and community contacts and partners. Thorough knowledge of high school graduation and college entrance requirements. Skill and ability to carryout effective program outreach efforts Skill and ability to develop effective program marketing communications and initiatives to attract target audiences. Skill and ability to effectively engage and communicate verbally and in writing with diverse student/parent population, and sensitivity to culture, race, ethnicity, gender identity, sexual orientation, and socio-economic status as well as varying internal and external program stakeholders. Skill and ability to gather, organize and archive retrievable data. Skill and ability to effectively plan and execute program event planning, with a keen attention to detail and proactive approach towards contingently planning scenarios with space reservation, catering, event itinerary, A/V set, event marketing and communication. Solid organizational skills and ability to multi-task with demanding timeframes. Skill and ability to independently prioritize and execute a number tasks in a timely manner. Working knowledge of common organization-specific (Microsoft and Google Suite) and other computer application programs. Ability to use own transportation to attend offsite meetings and events Skill and ability to work collaboratively as part of a team and as an individual collaborator Ability to use discretion and maintain confidentiality Bachelor's degree in related area and / or equivalent experience / training 3-5 yearsCoordinating academic program
Required to hold a valid drivers license, have a driving record that is in accordance with local policies/procedures, and/or enroll in the California Employer Pull Notice Program.
Knowledge of UC travel and reimbursement policy Prior experience working with academic programs Total Rewards In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.
The expected pay range for this recruitment is $27.35- $30.00 (Hourly).
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.
Consideration for Work Authorization Sponsorship: Must be able to provide proof of work authorization
Candidates must have a bachelor's degree and 3-5 years of experience in academic program coordination. Proficiency in Microsoft and Google Suite, strong organizational skills, and the ability to work with diverse student populations are required.
Market context
In California, academic program coordinator roles are typically tied to schools, colleges, and student services teams that need organized support for scheduling, records, and program delivery. These positions are competitive because employers often look for a bachelor’s degree, 3–5 years of coordination experience, strong Microsoft and Google Suite skills, and comfort working with diverse student populations. Review the AI-summarized requirements and benefits here to quickly compare fit, then tailor your application to show examples of calendar management, cross-team coordination, and student-facing support.