Early Learning Office Assistant, (PT)

Position

• Office
• Assistant
• FLSA:
• Non-Exempt
• Reports to:
• Director
• Location:
• Assumption
• Early
• Learning
• Center
• Hours: 12:00 - 5:30,
• Monday -
• Friday
• General
• Summary: This position will provide administrative support to ensure the efficient operation of the Early Learning Center. Supports managers and employees through a variety of tasks related to organization and communication. Essential

Duties and Responsibilities

• Organizes files, both paper and electronic, and scans/enters data to assist in the diocesan-wide project to digitize files
• Assists in processing bills – coding, making copies, and filing
• Creates neat and professional correspondence, reports, emails, free from error with good grammar and proper English; proofreads and edits materials; duplicates and distributes materials as necessary
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions
• Contributes to team effort by accomplishing related results as needed
• Other duties, as assigned

• Knowledge, Skills, and Abilities Required
• High school degree required or general education degree (GED) and a minimum of one year of related experience
• Must consistently demonstrate patience, tact, and a positive, friendly, caring attitude with colleagues and visitors. Professional attitude and appearance is a must.
• DCF 45 Hours Training Preferred
• CPR/First Aid Training Preferred
• Ability to respect, promote, accommodate, and not be in conflict with the mission, moral, and social teachings, doctrines, and laws of the Roman Catholic faith
• Knowledge of religious/ecclesial terminology and protocol is strongly preferred
• Must have the ability to work independently and exercise a high degree of confidentiality
• Strong knowledge and proficiency with all Microsoft Office software
• Advanced organizational skills and problem solving
• Honors, respects, and cares for all people; displays cultural diversity awareness and sensitivity
• Must be able to successfully complete a criminal background check and take a Protecting God's Children class before beginning employment. For the Background Screening Clearinghouse Education and Awareness website, visit https://info.flclearinghouse.com [https://info.flclearinghouse.com/].

• LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees, and the general public.
• MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• REASONING ABILITY Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.
• The employee must regularly lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
• WORKING CONDITIONS The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually moderate.
• Position may require employee to travel and drive one's own vehicle to various diocesan locations when necessary.