The Preschool Administration Coordinator supports operational and administrative needs, ensuring regulatory compliance and maintaining accurate records. This role also coordinates staff scheduling, professional development, and family engagement events across preschool locations.
Job DetailsJob Location
Higgins -
San
Antonio,
TX 78217Position
Type:
Full
TimeEducation
Level: 2
Year
DegreeSalary
Range: $44,292.88 - $66,439.32
SalaryTravel
Percentage: 1%-10%Job
Shift:
Typically,
M-F 8am to 5pmJob
Category: Admin - Clerical Preschool Administration Coordinator GENERAL DESCRIPTION OF POSITION The Preschool Administration Coordinator supports the operational and administrative needs of Brighton’s Preschool program. This position ensures compliance with regulatory agencies, coordinates staff scheduling and professional development, maintains accurate records, and organizes events across both locations. Acting as a key resource for staff and families, this role ensures smooth day-to-day operations and supports classroom environments as needed. The coordinator works closely with the Preschool Site Manger to foster a high-quality, inclusive, and engaging program for all children. ESSENTIAL FUNCTIONS This position requires face to face interactions with staff, board, vendors, and the general public on a daily basis to accomplish all essential functions of the position. Compliance & Administration (50%) Maintain accurate child files, including enrollment records, immunizations, and developmental assessments. Ensure staff files are compliant, including certifications, training records, and signed documentation. Monitor compliance with licensing, TRS, and NAEYC standards, ensuring accurate recordkeeping and timely submissions. Oversee the creation and maintenance of portfolios for accreditation and quality standards. Facilitate safety drills, inspections, and improvement plans. Generate monthly reports for attendance, meals, and staff rosters. Liaise with facilities staff to maintain clean, safe indoor and outdoor spaces. Operational Support (30%) Develop and manage weekly and monthly staff schedules in collaboration with the Preschool Director. Open and close preschool centers as needed, ensuring readiness and security. Assist the Director of Preschools with enrollment tasks, including conducting tours, managing inquiries, and overseeing the pre-enrollment process. Support the slow enrollment process by scheduling visits, coordinating logistics, and ensuring all required paperwork is completed accurately. Act as a point of contact for families and the Preschool Inclusion Team, fostering strong communication and support. Plan and execute events for both locations, fostering family engagement and community involvement. Coordinate and distribute newsletters, including center-wide and location-specific editions. Professional Development (10%) Coordinate and schedule professional development opportunities for staff, ensuring alignment with program goals and regulatory requirements. Organize and facilitate staff meetings, providing agendas and follow-up documentation. Track participation in professional development and ensure timely completion of training. Financial Support (10%) Help develop and monitor expenses to ensure they remain within budget. Implement labor management processes, including staff schedules and rosters. Maintain accurate financial records, including forms and tuition payments.
Qualifications
Required: Bachelor's degree in Early Childhood Education (ECE) or a closely related field or
Five years of experience in: Licensed childcare center, Special education setting, Early childhood program or Family-centered service organization.
Required
Two years’ experience working with individuals with special needs, delays and/or vulnerable populations who have chronic or complex conditions.
Preferred
Two – Four years of professional teaching experience; supervisory experience is preferred.
Necessary
SKILLS
Embodiment of
Core
Values: Demonstrates and applies our core values in all aspects of the role.
Developmentally
Appropriate
Practices: Implements age-appropriate learning activities and strategies that align with program goals.
Independent &
Collaborative
Work: Manages multiple projects, prioritizes effectively, and collaborates seamlessly with colleagues.
Effective
Communication: Clearly communicates (written and verbal) with families, staff, and community partners.
Teamwork &
Conflict
Resolution: Fosters collaboration, addresses challenges constructively, and seeks timely solutions.
Technology
Proficiency: Proficient in Microsoft Office Suite and potentially Adobe products.
Child
Development
Expertise: Interacts with children in a sensitive and responsive manner, adapting approaches to individual needs.
Continuous
Learning: Demonstrates motivation to learn and grow in the field of early childhood education.
Professionalism &
Respect: Relates to parents and colleagues with respect, openness, and flexibility.
Professional
Conduct: Maintains ethical, responsible, and professional behavior.
Regulatory
Compliance: Understands, interprets, and applies relevant rules and regulations.
Physical
Ability: Lifts, moves (up to 40 pounds) and supervises children safely in various weather conditions. Responds effectively to emergencies and maintains alertness for children's safety.
MENTAL &
Physical
DEMANDS
Emotional
Stability &
Empathy: Maintain composure under pressure, demonstrate empathy for families and staff, and promote a positive work environment.
Personal
Accountability: Take ownership of responsibilities and actively seek solutions to problems.
Multitasking &
Prioritization: Effectively manage multiple tasks simultaneously, prioritize effectively under pressure, and prepare accurate reports.
Name
Description (What is being measured?, How it is being measured?, and How is it scored?)
Weight:
Children
Served
Average
Enrollment: 95%: This is the average enrollment throughout the year. Measured with ProCare reports and Dashboard.
Expectation
90%-97% of budgeted enrollment 25% Compliance Ensure compliance Number of findings by licensing entities.
Measured by
Licensing
Inspection
Report
Expectation: No Findings/with Technical Assistance or 1-2 low/med findings 25% Parent Satisfaction and Family Empowerment Parents express high satisfaction and empowerment. Assessed through the Parent Satisfaction Survey results. Surveys will go out at the end of each semester. Will take the average of all surveys received for all classrooms.
Expectation
Score between 3-4.74 25% Quality of Work Ensure that children's enrollment paperwork in compliance with completed documentation and completed by first day of new student. A report out of Procare will be pulled monthly and follow up with non-complaint paperwork.
Expectaion
95-99% 25% I have received and understand the performance indicators outlined for my performance review. I understand that these are only indicators of my performance for the purpose of my semester reviews and are not fully inclusive of all the responsibilities of my position. I understand that I am responsible and will be held accountable to performing all of the duties of my position as indicated on my position job description. I understand that these performance indicators serve as benchmarks for assessing my job performance and contributions to the organization. I acknowledge that my performance will be evaluated based on these indicators and that my ongoing development and success within the organization depend on my ability to demonstrate proficiency in these areas. Employee Printed
Name
Employee
Signature
Date
QualificationsQUALIFICATIONS
Required: Bachelor's degree in Early Childhood Education (ECE) or a closely related field or
Five years of experience in: Licensed childcare center, Special education setting, Early childhood program or Family-centered service organization.
Required
Two years’ experience working with individuals with special needs, delays and/or vulnerable populations who have chronic or complex conditions.
Preferred
Two – Four years of professional teaching experience; supervisory experience is preferred.
Requirements
Candidates must possess a bachelor's degree in Early Childhood Education or five years of relevant experience in childcare or special education settings. Additionally, two years of experience working with individuals with special needs or vulnerable populations is required.
bachelor degree
Communication
Microsoft Office Suite
Conflict resolution
Record keeping
Regulatory compliance
Team collaboration
Administrative support
Event planning
Child development
Budget monitoring
Data reporting
Enrollment management
Staff scheduling
Professional development coordination
Posting details
Employment type
Full Time
Work arrangement
On Site
Experience
2-5 yrs
Salary
$44,293 - $66,439/yr
Location
San Antonio, Texas
Posted
Aug 21, 2026
Application
Employer website
Active
Engagement with
Children: Be prepared for bending, twisting, lifting (up to 50 lbs.), moving children, and sitting on the floor during activities.
Endurance &
Flexibility: Stand or sit for extended periods, work outdoors in various weather conditions, and climb stairs as needed.
Time
Commitment: Ability to work regular hours and occasional evenings/weekends as required by the program or unforeseen circumstances.
Mobility &
Transportation: Possess a valid driver's license, reliable transportation and personal auto liability insurance for potential work-related needs. The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job. It is not an employment contract. Our organization reserves the right to modify job duties or job descriptions at any time. Employee Printed Name Employee Signature Date PERFORMANCE INDICATORS (PI) Performance indicators, often referred to as key performance indicators (KPIs), are measurable values that demonstrate how effectively an individual, team, department, or organization is achieving its objectives and goals. These indicators provide quantifiable measures that reflect how effectively an employee is performing their duties and contributing to the overall goals and objectives of the organization. In a performance review, performance indicators serve as benchmarks against which an employee's performance is assessed. These indicators may vary depending on the nature of the job role and the goals of the organization. Performance indicators should be specific, measurable, achievable, relevant, and time-bound (SMART) to ensure clarity and objectivity in the review process. By tracking and assessing these indicators, organizations can gain insights into employee performance, identify areas for improvement, and make informed decisions about compensation, promotions, and career development opportunities.
Market context
Texas Preschool Administration Roles Value Specialized Experience
In Texas, preschool administration coordinators support enrollment, daily operations, family communication, and services for children with varied needs, making early-childhood and special-education experience relevant. Candidates may be more competitive with a bachelor’s degree in Early Childhood Education or five years of childcare or special-education experience, plus two years serving individuals with special needs or vulnerable populations. Review the AI-summarized requirements and benefits from the original job description to save research time, then tailor your application to these qualifications.
