Brenau University Inc·Gainesville, Georgia
The Fieldwork Education Program Specialist manages fieldwork experience requests, maintains student databases, and provides administrative support to the School of Occupational Therapy. They act as a liaison between students, faculty, and fieldwork sites while ensuring contractual and reporting requirements are met.
Brenau University is an equal opportunity employer and educator. The university does not discriminate on the basis of race, color, sex, sexual orientation, pregnancy, national or ethnic origin, age, religion, creed, disability, marital status, veteran status, citizenship, genetic information, or any other category protected by applicable federal or state laws in its employment practices or educational programs.
Brenau University is a drug-free workplace as certified by the Georgia Workers Compensation Board.
Successful applicants must be eligible to work in the United States on or before the confirmed start date. This includes being a U.S. citizen, a lawful permanent resident, or a foreign national with work authorization that doesn't require employer sponsorship. Individuals must maintain this eligibility throughout employment.
The Fieldwork Education Program Specialist is responsible for processing all field experience requests and providing support to all fieldwork assessment reporting as well as managing information systems in the School of Occupational Therapy. This includes the student and fieldwork database E*Value and the development of other databases and/or spreadsheets as needed. This person also serves as the principal support for the Academic Fieldwork Coordinator for the School of Occupational Therapy and for OT students’ fieldwork administrative needs. The assistant acts as a liaison to multiple student program supervisors, fieldwork educators, and other agency personnel in partnership with the SOT director, leadership team, and faculty.
No supervisory responsibilities required.
Full-time. 37.5 hours per week.
Generally,
Monday-Friday from 8:30 a.m.- 5:00 p.m. Hours may be extended to meet the needs of the department. Nights/weekends as needed.
Appointment Length: 12 months, continuous
Sedentary work. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Prolonged periods sitting at a desk and working on a computer. Must have the ability to travel short distances, and/or drive a vehicle to deliver and pick up materials. Exerting up to 15 pounds of force to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
Responsible employee Any employee who is not a confidential employee. Brenau University requires that all Responsible Employees MUST report any possible sexual harassment or discrimination based on sex to the Title IX Coordinator when the employee has information about conduct that reasonably may constitute sex discrimination or sex-based harassment under Title IX or this part. Employees are encouraged to report these concerns in writing via email. When an employee or a student (or a person who has a legal right to act on behalf of a student) informs any employee (including both Responsible and Confidential employees) of the employee’s or student’s pregnancy or related conditions, that employee must promptly provide that person with the Title IX Coordinator’s contact information and inform that person that the Title IX Coordinator can coordinate specific actions to prevent sex discrimination and ensure the employee’s or student’s equal access to the Recipient’s education program or activity.
Payroll Status: Hourly, Non-Exempt (paid bi-weekly)
This is an on-site position based at the Gainesville East Campus located in Gainesville, Georgia.
Remote Work Available: No
Occasional local travel and operation of one’s own vehicle required between the Gainesville and Norcross campuses. Must be at least 21 years of age, possess a valid Georgia driver’s license, and good driving record.
Dependent upon employment status, years of service and worker category. Explore all that Brenau offers for Your Health, Your Mind, Your Finances, & Our Community here: https://intranet.brenau.edu/human-resources/job-opportunities/ [https://intranet.brenau.edu/human-resources/job-opportunities/].
Time-off requests and university blackout periods are managed through the direct supervisor and the ADP employee portal.
Proof of any professional degree, license, or certification (collectively, “Credentials”) required to competently perform the work for which the employee is hired must have been submitted at the time of application for the position. Discovery during the course of employee’s employment that applicable Credentials have lapsed, been terminated, were misrepresented, or were falsified may result in immediate termination of employee’s employment.
All positions will be filled pending budgetary review.
Market context
In Georgia, school support staff roles are typically in steady demand because schools rely on dependable front-office and administrative coverage throughout the year. These positions are competitive when candidates bring prior school-based administrative experience, strong office software skills, and the preferred associate degree in office administration. Review the AI-summarized requirements and benefits here to save time, then tailor your application to highlight education setting experience and software proficiency.