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Job detail

Receptionist (2026-2027)

Diocese of Tucson

Employer page
#Background Check#Confidentiality#Word Processing#Administrative Support#Bilingual#Typing Speed#Receptionist#Visitor Management#Mail Handling
#Attendance Records
#Catholic School
#Spreadsheets
Full TimeOn Site0-2 yrsPosted 3 months ago

Location

Tucson, Arizona

Quick overview

The Receptionist provides administrative support under the direction of the Principal or Office Manager, handling incoming calls, managing mail, scheduling, and maintaining accurate student records. This role also requires supporting the school's spiritual and pastoral mission while adhering to Catholic principles in professional and private life.

Requirements summary

Candidates must possess a strong commitment to the Catholic school mission, excellent verbal and written communication skills, and strong interpersonal abilities to interact courteously with all stakeholders. Required qualifications include proficiency in computer technology (word processing, spreadsheets, 40 WPM typing), the ability to multitask, maintain confidentiality, and successfully pass background checks.

high schoolTeamworkConfidentialityWord ProcessingComputer ProficiencyTypingEmergency ProceduresAdministrative DutiesCalendar ManagementMail DistributionPaperwork ProcessingInternet ResearchSpreadsheetsTelephone HandlingStudent Information SystemVisitor AssistanceAttendance Records

Job description

St. Elizabeth Ann Seton School St. Elizabeth Ann Seton Catholic School

Job Description

Job Title

  • Receptionist St.
  • Elizabeth
  • Ann
  • Seton
  • School
  • Exemption
  • Status: Non-exempt

Department/Location

St. Elizabeth Ann Seton School, 8650 N Shannon Rd, Tucson 85742

Primary Function

Under the direction of the School Principal or Office Manager, is responsible for providing a variety of receptionist and administrative duties in a school. The Employee shall be a minister of the Gospel and Catholic Teaching both academically and behaviorally while at work and in his/her personal life, “…Live in a manner worthy of the call you have received.” (Eph. 4:1)

  • Essential Duties and Responsibilities
  • Support the school’s spiritual and pastoral mission.
  • Shall abide by Catholic principles in the teacher’s professional and private life and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures.
  • Foster communication and work collaboratively with office staff and faculty.
  • Answer and handle incoming telephone calls in a professional and courteous manner; distribute mail daily; perform mailings as necessary.
  • Prioritize, coordinate and schedule calendar requests; maintain and ensure accuracy of the calendar.
  • Be knowledgeable of school rules and school/church events.
  • Maintain accurate attendance records for students; print reports as needed.
  • Receive payments, notes, scrip orders, etc. and disseminate them to appropriate personnel.
  • Retrieve phone messages; administer tardy/admit slips to students.
  • Maintain and update information in student information system.
  • Assist the Admissions Office with processing paperwork.
  • Attending to the needs of visitors to the school office; maintain the reception room and office kitchen area in good order.
  • Participate in the evacuation process in the event of emergencies; maintain and monitor sign in logs as necessary.

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Diocese of Tucson

DO

Hiring organization

Diocese of Tucson

The Diocese of Tucson was established by Pope Leo XIII on May 8, 1897. The diocese comprises nine counties in the state of Arizona, making it the fifth largest Roman Catholic diocese in the continental United States in terms of area. The diocese oversees 78 parishes, dozens of...

Explore employer profile
IndustryReligious Institutions
TypeNonprofit
Size1,001-5,000 employees
HQTucson, Arizona
Founded1897

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  • Provide support to school personnel as necessary.
  • Perform other duties as assigned.
  • Physical/Mental Requirements

    • Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment.
    • Required
    • Activities: Walking; sitting; standing; stooping; reaching; talking; handling; hearing; carrying; and keyboarding.
    • Basic
    • Qualifications:
    • Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic School; must be in communion with the Church.
    • Excellent communications skills, verbal and written; excellent human relations and interpersonal skills.
    • Exercise courtesy to fellow employees, parents, parishioners, and the public.
    • Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency.
    • Ability to maintain confidentiality of student and parent information.
    • Ability to work collaboratively in a team environment; punctuality is a must at all times; weekend and overtime work may be required.
    • Proficiency in computer technology to include word-processing, spreadsheets, and internet research; minimum typing skill of 40 WPM.
    • Professional bearing; clean and neat personal appearance
    • Ability to successfully pass a background, criminal history, and credit history check.

    Education and Experience

    • High School Graduate or equivalent
    • 1 years’ experience as a receptionist in a small, medium, or large firm or equivalent experience

    Other/Preferred Skills

    • Bilingual (English/Spanish) preferred.

    Covenants of Employment

    St. Elizabeth Ann Seton School is a Roman Catholic religious organization and that all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church and by Arizona state law. Under the “Zero Tolerance Policy”, no one will be knowingly assigned or retained to serve in the School when that person is determined to have engaged in the abuse of a minor or to have violated boundaries in dealing with minors.

    Market context

    Arizona school support roles stay consistently needed

    In Arizona, school support staff roles are typically in steady demand because schools rely on them to keep daily operations, student services, and classroom support running smoothly. These positions can be competitive when districts prefer candidates with school experience, advanced education, and strong Microsoft Office skills, while also expecting the physical ability to handle tasks like lifting up to 50 pounds. Review the AI-summarized requirements and benefits on this platform to save research time, then tailor your application to show relevant school experience and office software proficiency.

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