Administrative Clerkship Coordinator

About District Medical Group District Medical Group (DMG) is a nonprofit, integrated multi-specialty medical group in Phoenix, Arizona with a reputation for outstanding leadership, innovation, and dedication to the patients and communities we serve. DMG employs over 750 members, including Physicians, Advance Practice Providers, independent contractors, executives, and administrative staff to provide services across all major medical specialties and subspecialties. We are proud of the commitment to patient care, education, research, and community health services the organization has supported for over 30 years.

• DMG Offers the Complete Experience By upholding a supportive work environment through employee appreciation, collaboration, mentoring, and growth opportunity, DMG has retained countless long-tenured staff and welcomes new knowledge and initiatives.
• The organization offers a benefits package that includes competitive compensation and attractive health and company benefits, highlighted below.
• Medical, Dental, Vision, and many additional ancillary benefits EFFECTIVE DAY ONE 401(k) contribution options, with employer match up to 6% Access to Retirement Advisors Employer-paid Disability A Health Savings Account option with employer contribution Flexible Spending Account options, including Dependent Care FSA Rich Wellness Program and EAP, at no cost to the employee Fitness location memberships Pet care discount program Generous PTO allocation, increasing after 3 years 10 paid Holidays Up to 40 hours Paid Sick Time annually Job Summary Under the direction of the Department Program Director, Clerkship Director and CME Manager, this position is primarily charged with coordinating rotating medical students and to a lesser extent, supports the resident physicians.
• It also supports faculty physicians, requiring initiative and independent judgment.
• The incumbent works independently and has contact with high level administrative personnel.
• Schedule This is a full-time position, Monday through Friday.
• Flexibility of hours and/or days may be needed, determined by business need.
• Work Environment Normal office environment.
• Noise level moderate to low.

Qualifications

Preferred/Required Education High School Diploma or equivalent required Bachelor’s degree or equivalent combination of training, education and experience preferred Preferred/Required Experience Minimum of two years as an administrator in an office setting required Two years’ experience in an administrative support role in a medical/graduate medical education setting preferred Essential Functions The details listed below are intended to outline the general nature and level of work for an individual in this role and are not intended to be interpreted as an all-inclusive list of responsibilities and duties. Executes a variety of administrative functions relative to the application request and check-in processes of visiting learners including: medical students, shadowers, observing physicians and/or rotating residents. This involves confidential and sensitive school transcripts, medical histories and malpractice issues. Maintains applications/evaluations/grades in confidential files. Compiles student packets and orients students on the first day of the rotation. Assists in the development of student schedules. Assembles student rotation evaluations at the end of the student rotations and prepares final evaluation for preceptor or designee. Collects and prepares student, shadower, observer and/or rotating resident rotation requests in a timely manner for the monthly meeting of the GMEC to review and approve. Builds and maintains relationships that benefit Valleywise Health with coordinators from Medical Schools. Answers students’ questions and/or defer to the appropriate department. Provides support to department residency coordinator with accomplishing the required tasks of the residency program. Maintains and updates databases including VSAS, E*Value, and New Innovations. Coordinates educational conferences for the residency program including, but not limited to, coordinating speakers, reserving space, ordering food, setting up computer and projector, and monitoring attendance. Preparing and compiling necessary materials. Maintaining and updating monthly department conference schedule. Provide additional support to the department(s), to include answering phones, copy, file, fax, distribute mail, order food, and reserve rooms on meeting room manager. Cross train on other department administrative coordinator functions. Other duties as assigned. Role-Specific Knowledge, Skills, and Abilities Excellent verbal and written communication skills High level of time and project management skills Ability to work independently but also take direction well. Excellent attention to detail. Skilled problem solver and critical thinker. Exhibit computer proficiency in Microsoft Office Suite (Ex: Word, Excel, and Outlook).