The Academic Advisor is responsible for supporting student academic success through individual advising, degree planning, and monitoring student progress. They also manage administrative records, process academic forms, and participate in institutional retention initiatives.
Requirements summary
A Bachelor's degree is required for this position. Preference is given to candidates with a Master's degree in a relevant field and prior experience in academic advising or student support.
Pay Range: Targeted Salary $40,000 annually, based on experience
Benefits: Eligible: Yes
Work Schedule
Monday –
Friday 8:00 a.m. to 5:00 p.m., may include some weekends
Travel: May be required
Position Introduction
The Gallogly College of Engineering's Williams Student Services Center (WSSC) is seeking an Academic Advisor to support our undergraduate programs.
The WSSC academic advising staff is responsible for supporting academic success and personal development of students in the college, as well as responding to inquiries, monitoring student progress, maintaining student records, and assisting students with navigating university requirements and college policies/procedures.
A successful candidate requires a balance of social skills to develop meaningful connections with students, attention to detail to provide accurate information, an understanding of academic policies and procedures, and a commitment to creating a welcoming environment.
All academic advisors at the University of Oklahoma receive comprehensive training that is guided by the highest professional standards in the field and reflect the core competencies set by NACADA: The Global Community for Academic Advising.
Academic advisors have opportunities for professional development and career advancement that are self-directed and encompass the wide offerings of the profession.
Duties
include:
Participating in the comprehensive onboarding Academic Advisor Training Program.
Conducting individual academic advising appointments for a designated caseload that addresses short-term scheduling and long-term degree planning.
Guiding students in formulating meaningful and appropriate academic plans based on their interests and goals, while providing guidance on the General Education curriculum, degree requirements, and academic opportunities.
Assessing the holistic needs of students, provides support, and refers to appropriate campus partners.
Developing a rapport of trust with assigned students.
Benefits
Benefits Eligible
Responding to communications via phone and email in a timely manner.
Managing administrative tasks associated with preparing and completing academic advising sessions.
Evaluating, updating, and securely maintaining student and advising records.
Processing academic forms such as Veteran Student Form, ROTC Academic Plan, Financial Aid Satisfactory Academic Progress Appeal, and petitions.
Reviewing mid-term grade reports and following college-specific protocol to proactively address academic challenges.
Meeting with students on Academic Probation/Reinstatement to develop their academic success plans.
Advising transfer students regarding transfer articulation, reviewing course equivalencies, and assisting with course planning and degree completion.
Conducting proactive outreach to encourage timely advising appointments, registration, and the completion of tasks that lead to degree progress.
Conducting graduation checks and degree and minor clearances.
Participating in institutional retention and completion initiatives.
Engaging with the Academic Advising Community through monthly meetings and professional development opportunities.
Serving as a Campus Security Authority (CSA) by fulfilling training and reporting obligations related to campus safety protocols.
Performing various duties as needed to successfully fulfill the function of the position
Master's degree in academic advising, higher education administration, student development, or counseling preferred.
Previous academic advising or student support experience preferred.
Hiring Contingent Upon a Background Check: Yes
Market context
Academic advising demand in Oklahoma
Academic advisor roles in Oklahoma are commonly tied to student retention, enrollment support, and academic planning, so demand often follows campus advising needs and student success initiatives. This category is competitive because employers typically prefer candidates with a bachelor’s degree, and a master’s degree plus prior advising or student support experience can strengthen an application. Review the AI-summarized job requirements and benefits carefully to save research time, then tailor your resume to show advising, counseling, or student services experience and readiness to support student progress.
