Administrative Coordinator, Physical Therapy Department

If you are a current University employee, please use the internal career site to apply for this position.

Job Description

This position provides administrative and secretarial support to the Physical Therapy Department. In addition, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of internal and external callers and visitors to campus. Independent judgment is required to assist with the daily office tasks. Essential Functions This position requires regular, predictable, reliable attendance in the office environment. 1. First contact for all visitors to develop and maintain positive rapport with students, parents, employers, faculty and staff. 2. Answer phones and provide polite and efficient service to all callers. 3. Type notes from meetings as requested. 4. Perform receptionist and general clerical duties. 5. Establishes and maintains applicant files. 6. Initiate all responses to routine program inquiries. 7. Maintain student enrollment files, program correspondence. 8. Compile program data and information for reports as directed. 9. Maintain student admissions files including admission status correspondence calls. 10. Maintain alumni records and student database. 11. Maintain student records. 12. Act as a liaison with other University departments regarding student housing, billing, registration, immigration status, and other routine program communications. 13. Maintain student handbook, brochures, professional portfolios, clinical training manual, clinical education records, and recruitment materials. 14. Update and maintain accreditation documents. 15. Serve as Secretary on the DPT Marketing and Professional Alumni Committees. 16. Perform all other duties deemed appropriate for the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Competencies 1. Communication Proficiency. 2. Technical Capacity. 3. Problem Solving/Analysis. 4. Collaboration Skills. 5. Ethical Conduct. 6. Organizational Skills. 7. Personal Effectiveness/Credibility. Supervisory Responsibility This position supervises the Student Office Position. Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to see, talk, or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Position Type and Expected Hours of Work This is a full-time 12-month position, and general hours of work and days are Monday through Friday. Travel No travel expected for this position. Required Education and Experience 1. High school diploma. 2. Six months of administrative office experience. 3. Knowledge of Microsoft Office. Preferred Education and Experience 1. Associate' s degree. 2. Years of office experience. For optimal consideration of your applicant file, faculty applications must include a cover letter; current Resume or Curriculum Vitae; a statement of teaching philosophy; and the contact information for three professional references with your application. Staff applications must include a current Resume or Curriculum Vitae and cover letter with your application. The University of Findlay is an Affirmative Action/Equal Opportunity Educator and Employer. It is the university's policy to prohibit discrimination and provide equal opportunity to all employees and applicants for employment, without regard to their race, sex (including gender identity/expression), color, religion, ancestry, national origin, age, disability, veteran status, military or sexual orientation. The mission of the University of Findlay is to equip our students for meaningful lives and productive careers. Diversity Statement University of Findlay cultivates the potential within each student through academic excellence, transformative experiences and a supportive community that is grounded in the Christian faith. The University is known not only for science, health professions, animal science and equestrian studies programs, but also for cultivating the next generation of business leaders, educators and innovative thinkers through a dedication to experiential learning, both in and outside of the classroom. Established in 1882 through a joint partnership between the Churches of God, General Counsel and the city of Findlay, the University of Findlay has 80+ majors leading to baccalaureate degrees and offers 12 master’s degrees, a doctor of pharmacy, a doctor of education, a doctor of education in school psychology, a doctor of physical therapy and a doctor of occupational therapy. More than 3,700 students are enrolled at Findlay. In addition, our faculty and staff strive to create a supportive community in which our students grow and find their path to a meaningful life and productive career. As a member of the city of Findlay, you will have the opportunity to be a part of the top ranked micropolitan community in the United States. Our small city offers so much to professionals like yourself, including a robust business climate, active downtown, and top-rated schools and parks. For more information on the University of Findlay, visit http://www.findlay.edu.