Administrative Assistant II

Application instructions

• Interested applicants should submit the following materials with their application: 1. Cover Letter 2. Resume

Type of position/Employment category: Full-Time, Staff

Department: Education

Schedule

• Monday
• Friday, 9am to 5pm

Remote work: Occasional (TBD)

Hours/Week and months/Year: 35 hours/week and 52 weeks/year

Flsa status: Non-Exempt, Hourly

General purpose

This purpose of this position is to support the viability of all education programs in the Teacher Education Department tracks. The Administrative Assistant will assist in day-to-day administrative operations resolving procedural issues and providing support for both current and prospective students and faculty in the program. The Administrative Assistant works directly with the Molloy community members to support and/or resolve routine and non-routine issues.

• Essential duties and responsibilities
• Maintains files and databases needed for NYS Teaching Certification and assists Molloy's NYS Certification Officer in recommending teacher candidates for certification.
• Prepares correspondence, maintains files and databases - schedules and confirms appointments, share documents and other materials, arranges travel, tracks expenses, and performs general office duties. Assists with processing of workload and revisions to workload as needed.
• Verifies prerequisite courses for graduate admissions.
• Assists the Chairperson with recruitment efforts including such events as Open Houses and Information Sessions.
• Assists the Education Field Office in securing observation placements.
• Coordinates the maintenance of Teach Education Department webpages.

• Required minimum qualifications
• High School diploma or GED
• 3 to 5 years of work related experience
• Microsoft Office (Outlook, Word, PowerPoint, Excel)

• Responsibility for public contact
• Daily contact requiring courtesy, discretion, and sound judgment.

Salary information

When determining the salary offer for a new employee, Molloy considers several key characteristics such as job knowledge, skills, and experience as well as internal and external equity. The hiring hourly rate for this position is $22.00. This hourly rate represents the University's good faith and reasonable estimate of the range of compensation at the time of posting.

As part of its total compensation package, Molloy University offers an extensive range of benefits and programs [https://www.molloy.edu/about/administration/human-resources/benefits] for its employees including generous time off and tuition benefits. For further information, please visit Benefits | Molloy University [https://www.molloy.edu/about/administration/human-resources/benefits].

An equal opportunity employer

Women, minorities, persons with disabilities and veterans are encouraged to apply.

Molloy University does not discriminate on the basis of an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, or military status; in its administration of educational policies, programs or activities; its admissions policies; or in employment practices. Molloy University takes its responsibility seriously to establish an environment in which the dignity and worth of all members of the institutional community are respected. In its effort to provide an optimal learning environment the University seeks the appointment of persons who are highly qualified and whose background is appropriate to fill each vacancy. It is University policy to recruit, employ, retain and promote employees without discrimination regarding sex, race, color, creed, religion, age, marital status, sexual orientation, veteran status, national or ethnic origin or physical disability.