Human Resources Coordinator [Fixed Term]

• Reporting to Viterbi Human Resources leadership, this position will support a broad range of transactional HR and payroll activities across the employee lifecycle.
• Responsibilities include processing high-volume HR transactions in Workday and related systems, including job requisitions, employment actions, onboarding, offboarding, payroll-related transactions, and employee records administration.
• The role requires exceptional attention to detail, strong organizational skills, sound judgment, and the ability to manage competing priorities while maintaining accuracy and responsiveness.
• ESSENTIAL DUTIES AND RESPONSIBILITIES HR Operations & Data Management Support the day-to-day operations of the Viterbi Position Management Group (PMG).
• Execute a high volume of HR and payroll transactions within Workday and related systems.
• Process and maintain employee and position data within Workday, including hires, transfers, status changes, compensation changes, leaves, and terminations.
• Prepare, review, and distribute HR-related documents, letters, and employment documentation.
• Recruitment & Hiring Support Process job requisitions, job changes, and related transactions in Workday.
• Coordinate interview scheduling and candidate communications.
• Prepare employment contracts, offer-related documentation, and onboarding materials.
• Onboarding, Offboarding & Employee Transactions Coordinate onboarding and offboarding activities and process related employment transactions.
• Process onboarding, termination, and separation transactions and ensure timely completion of required employment steps.
• Conduct and track I-9 verifications and reverifications.
• Prepare and distribute onboarding, offboarding, and employment-related documentation.
• Serve as a point of contact for routine HR transactional inquiries.
• This position is expected to provide broad operational and administrative support to the Viterbi HR team in a fast-paced environment and may support special projects and operational initiatives as needed.
• Additional duties may be assigned based on operational priorities and business needs.
• Additional information

Salary Range

The hourly rate range for this nonexempt (overtime-eligible) position is $28.18 - $35.54. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) scope of responsibilities, work experience, education and training, skills, internal equity, and market conditions. Work Modality: This position is eligible for a hybrid work arrangement; however, regular onsite presence is required to support operational and business needs. Fully remote work is not available for this position. Work schedules and onsite expectations will be determined in coordination with department leadership and may vary based on operational demands. Application Instructions: Applicants should submit a resume and cover letter outlining their qualifications and interest in the position. Experience supporting high-volume administrative, HR, payroll, or transactional operations is strongly preferred.

Availability

• USC Viterbi seeks to fill this position as soon as possible. Applications will be reviewed on a rolling basis until the position is filled. PREFERRED QUALIFICATIONS Prior experience supporting HR, payroll, recruiting, onboarding, or other high-volume administrative operations. Strong administrative processing, organizational, and documentation management skills with exceptional attention to detail. Experience using Workday or a similar HR information system. Proficiency with Microsoft Office applications, including Excel, Outlook, and Word; experience with Lucidchart or similar workflow/documentation tools preferred. Experience working in higher education or another complex administrative environment. Demonstrated ability to manage multiple tasks, maintain confidentiality, and work effectively in a fast-paced environment. This position is well-suited for an agile, task-oriented, and customer service-focused HR professional seeking experience in high-volume HR operations within a complex academic environment. Prior Workday experience is preferred but not required, as training will be provided. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law. Notice of Non-discrimination Employment Equity Read USC’s Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility If you are a current USC employee, please apply to this USC job posting in
• Workday by copying and pasting this link into your browser: https://wd5.myworkday.com/usc/d/inst/1$9925/9925$147364.htmld USC is a leading private research university located in the heart of downtown Los Angeles – a global center for arts, technology and international business. As the largest private employer in the city – responsible for more than $5 billion annually in economic activity in the region – we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills. As a USC employee, you will enjoy excellent benefits and perks, and you will be a member of the Trojan Family - the faculty, staff, students and alumni who make USC a great place to work. Application help If you need assistance during the application process, see our application help. (If you already work for USC, see Your USC career.) At any point you may also contact our HR Service Center for help at (213) 821-8100 or uschr@usc.edu. Don't see the dream job you are looking for? Drop off your contact information and resume and we will reach out to you if we find the perfect fit!