Job detail

Student ministry administrative coordinator

Woodside Bible Church

#Non-Exempt #Operational Processes #Microsoft Office #Database Management #Attendance Tracking #Administrative Coordination #Student Ministry #Guest Follow-up

Quick overview

The coordinator manages administrative operations, student records, and communications for the middle and high school ministries. They also handle the assimilation process for new students and coordinate facility requests and event registrations.

Requirements summary

Candidates must be active members of Woodside Bible Church at the Troy Campus with spiritual maturity. Proficiency in technology, databases, and strong organizational skills are required, with prior administrative experience preferred.

Attention To DetailWritten CommunicationVerbal CommunicationOrganizationMicrosoft OfficeData ReportingDatabase ManagementEvent CoordinationDigital CommunicationAdministrative Workflow

Job description

Student Ministry Administrative Coordinator Part-Time (20 Hours/Week) | Hourly, Non-Exempt | Troy Campus

Woodside Bible Church is seeking a highly organized and detail-oriented Student Ministry Administrative Coordinator to support the Troy Campus Student Ministry team. This part-time, hourly, non-exempt role serves as the operational backbone of the ministry, ensuring that systems, communications, data management, and administrative processes run smoothly so ministry leaders can focus on discipling students and developing leaders.

Serving both middle school and high school ministries, this role is ideal for someone who enjoys organization, systems, and behind-the-scenes ministry support while contributing to the mission of helping students belong to Christ, grow in Christ, and reach the world for Christ.

Key Responsibilities

Manage the assimilation process for new students, including guest follow-up and welcome initiatives.
Maintain accurate student records, attendance tracking, and ministry databases.
Generate reports and provide data to support ministry decision-making and follow-up.
Coordinate weekly communications for student ministry leaders and volunteers.
Manage FMX requests and serve as the primary liaison for student ministry facility and setup needs.
Support ministry leaders by coordinating administrative workflows, systems, and operational processes.
Assist with ministry events, registrations, and communication efforts.
Collaborate with middle school and high school ministry leaders to ensure consistent administrative support across the Student Ministry team.

Qualifications

Active member of Woodside Bible Church and actively participating at the Troy Campus.
Prior experience managing systems, databases, administrative processes, or office operations preferred.
Strong organizational skills with exceptional attention to detail.
Proficiency with technology, databases, Microsoft Office, and digital communication tools.
Strong written and verbal communication skills.
Ability to work independently, manage multiple priorities, and follow through consistently.
Alignment with the mission, values, and Student Ministry philosophy of Woodside Bible Church.
Demonstrates spiritual maturity and a lifestyle consistent with biblical leadership principles.

Position Details

Part-time position working 20 hours per week.
Hourly, non-exempt classification.
Some evening and weekend availability may be required to support ministry events and activities.
Active membership and ongoing participation at the Troy Campus are required.

If you enjoy creating order, supporting ministry leaders, and helping students connect with Christ through excellent systems and administration, we'd love to hear from you.