Administrative Assistant to the College of Humanities, Education and the Arts

Job Description

What do we need? The College of Humanities, Education and the Arts (CHEA) is seeking a full-time Administrative Assistant to support the smooth operation of academic units and programs within the college. This vital team member will assist the Dean’s Assistant and Division Leads in maintaining efficient and welcoming administrative support for students, faculty, and staff. The Administrative Assistant position supports Seattle Pacific University’s mission by contributing to a Christ‑centered learning and working community committed to academic excellence, service, and engagement with the world. In this role, the employee brings their skills, gifts, and professional expertise to work that matters—serving students, colleagues, and the broader University community in ways that reflect SPU’s values and purpose. To that end, all University employees are required to be aligned with and supportive of SPU's Statement of Faith and its derivative policies and lifestyle expectations. What will you do? You’ll provide broad administrative support and coordination for the Dean’s office and division leads, including event preparation, scheduling, managing supplies and equipment, maintaining records, and serving as a liaison to other departments. You'll supervise student workers and provide key logistical support for academic operations. Responsibilities include: Support the Dean’s Assistant and Division Leads with scheduling, correspondence, meetings, and filing. Serve as backup administrative support for the Dean when the Dean’s Assistant is unavailable. Coordinate scheduling of shared spaces and board rooms. Assist with preparation and logistics for meetings and events. Maintain syllabi archives and faculty files. Help coordinate directory updates, websites, and course catalogs. Support hiring coordination. Process financial documents and manage general office supply inventory. Serve as liaison to custodial and facilities staff for maintenance and housekeeping needs. Supervise student employees and delegate tasks effectively. Complete additional special projects as assigned. College-Specific Duties (CHEA): Support the Division of Education with: Tracking internships and practicums. Provide administrative support to the Arts and Humanities Division Lead, and Education Division Lead as requested. Supports the copier printers and classrooms in Peterson Hall. Collecting and distributing mail. What will you bring? Strong organizational and communication skills. High attention to detail and ability to manage multiple tasks and deadlines. Proficiency with Microsoft Office and general office technology. A proactive, service-oriented approach to administrative support. Experience working in a college or university setting is a plus. Supervisory experience (especially with student employees) is helpful. A personal commitment to Christian faith, enthusiasm about supporting SPU’s mission, alignment with the University’s Statement of Faith, and a willingness to accept the lifestyle standards of the Christian community. Compensation and Benefits: Rate per hour: $26.44 Benefits: This is a full-time, non-exempt staff position with excellent benefits. SPU pays the employee premium for medical, dental, and vision insurance. SPU makes generous contributions to an employee HSA account and a 7% contribution to a retirement account, for eligible employees, with immediate vesting in the plan. Tuition discount program (50% - 90%) available for the employee and qualified immediate family members.

Additional Information

How do I apply? Apply online on the Workday careers page and please upload a cover letter and résumé. We look forward to learning how your skills and experiences could contribute to the mission of Seattle Pacific University and the success of our students. Founded in 1891, Seattle Pacific University has a long and distinguished history in Christian higher education. Located just minutes from downtown Seattle, SPU seeks to be a premier Christian University fully committed to engaging the culture and changing the world by graduating people of competence and character, becoming people of wisdom, and modeling grace-filled community. Seattle Pacific University seeks applicants committed to its Christian mission. As part of our mission of cultural engagement, SPU is committed to building an excellent staff and faculty that reflects a broad range of talents, experiences and perspectives. Valuing the full array of God's created humanity is an ethos that is inseparable from our Christian faith. At SPU, we recognize this full human array as a basic feature of God's creation and a core theme of the gospel. At the heart of our mission-centered commitment is a desire to represent the breadth of God's kingdom more fully. We strive to become a workplace to recruit, develop, and retain faculty and staff who can embrace, value, and engage differences with humility and care. We invite you to join us on our journey by starting a career at SPU! Seattle Pacific University provides reasonable accommodation to applicants. If you need a reasonable accommodation for any portion of the application or hiring process please contact the Human Resources Department at (206)281-2809, or email hr@spu.edu. Notification must be given at least five (5) working days before the accommodation is needed. This small volume, SPU: Who We Are, gathers key documents that articulate the identity and guiding principles of Seattle Pacific — our statement of faith, our enduring commitments, and our expectations for life together in a diverse, academic community. These statements are more than policies; they form the shared framework within which we pursue our mission as educators, scholars, staff, and colleagues. SPU is committed to helping all members of the SPU community provide for their own safety and security. Each year, in compliance with federal law, SPU publishes an Annual Security and Fire Safety Report. This compliance document is available on the SPU website. A print version of the Annual Security and Fire Safety Report is available at the Office of Safety and Security at 601 West Emerson Street, Seattle, WA 98119, or you can request that a copy be mailed to you by calling 206-281-2922. SPU’s report contains information regarding campus security and personal safety including topics such as crime prevention, fire safety, crime reporting policies, disciplinary procedures, and other matters of importance related to security and safety on campus. The report also contains information about reported crimes for the three previous calendar years that occurred on campus; in certain off-campus buildings or property owned or controlled by SPU; and on public property within or immediately adjacent to and accessible from, the campus In addition, the report contains information about fires occurring in on-campus student housing facilities during the three preceding calendar years. This information is required by law and is provided by the Seattle Pacific University Office of Safety and Security.