Administrative Assistant - Academic and Alumni Services

Current Employees

• If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet. The University of Miami School of Communication has an exciting opportunity for a full time Administrative Assistant to work in Coral Gables, FL. Reporting to the Manager Programs, Academic Affairs, the Administrative Assistant, Academic and Alumni Services assists with the clerical, operational and financial functions of the Office of Academic and Alumni Services at the School of Communication.
• Primary
• Responsibilities: Coordinates travel with the Associate Dean for recruitment. Coordinates and facilitates school tours. Providing administrative support to members of the office, including drafting, editing, filing, printing, copying and scanning documents, and management of mass mailings from the office. Plans and manages office service activities such as reception, telephone, mail, fax, e-mail, copying equipment, and the purchasing, receiving, and storing of office supplies. Maintains calendar, types, provides routine and general clerical support which may include student service, reports, and statistics. Answers telephones, take messages, answers routine questions, and transfer calls to appropriate individuals. Greets visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs. Creates reports which vary throughout the year assigned by the Associate Dean. Orders office supplies and promotional materials, maintaining inventory of supplies and promotional materials, ensuring forms are available for students and advisors.
• Supporting
• Responsibilities: Lead the work assignments of other support staff and student workers. May oversee student employees to direct work and provide guidance. Assist in leading the school’s organization, Dean Student Circle. Duties include coordinating meetings, gather information throughout the year, maintain student engagement. Composes correspondence or selects standardized formats. May provide ancillary support to related areas. Designs surveys based on the process and analyzes findings and provides recommendations. The surveys are designed to improve and enhance the experience at the University. Assists the Associate Dean with Scholarship submissions with creating flyers, sending routine notifications, gathering applications, etc. Assisting in the planning and execution of department events. Other duties as assigned. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.