The Coordinator manages course-related activities, scheduling, and administrative goals for the Pre-professional Health Sciences department. They also provide student support and handle departmental budget processing and file management.
Requirements summary
Requires a high school diploma or GED and at least 3 years of administrative or educational experience. Proficiency in university software and strong organizational and communication skills are essential.
The Pre-professional Health Sciences (PHS) department in the College of Health Professions is seeking to fill a full-time Coordinator position to join the team responsible for the Biomedical Sciences (BMS) program and the Pre-matriculation Program (PMP) within the department. The Coordinator will assist the faculty in facilitating the academic and administrative goals of the PHS Department. The Coordinator will also support PHS students in matters related to their success and progression throughout their enrollment.
Our generous benefits package includes medical, dental, and vision plans; paid parental leave; short term and long term disability plans; life insurance; flexible spending accounts; and a 403(b) retirement plan which includes a 8% employer contribution after 2 years of service. RFUMS is committed to employee wellbeing and work-life balance. Full time staff are eligible for 3 weeks of vacation/ personal leave, 15 sick days, and 9 paid holidays, paid winter break, plus two floating holidays.
Who We Are
Rosalind Franklin University of Medicine and Science (RFU) is a graduate health sciences university committed to serving the population through the interprofessional education of health and biomedical professionals and the discovery of knowledge dedicated to improving wellness. The university embodies the spirit of inquiry and excellence modeled by its namesake Dr. Rosalind Franklin, whose Photo 51 was crucial to solving the structure of DNA.
Today, the university’s 6 colleges continue Dr. Franklin’s legacy through rigorous academics, pioneering research, and innovative community service. Our unique interprofessional education model allows students to learn from and with each other in a variety of settings, including our simulation labs, the student-led Interprofessional Community Clinic, and through partnerships with area hospitals and clinics. RFU is a national leader in interprofessional research and practices, and is nationally recognized for its research in areas including neuroscience, brain-related diseases, inherited disorders, proteomics, cancer cell biology and immunology, cardiac resuscitation, and gait and balance.
Essential Duties & Responsibilities
Manage all PHS course-related activities including scheduling, room assignments, lecture recording, and any other course-specific needs (including ensuring in real-time that lectures are being delivered and captured as needed).
Benefits
Dental Insurance
Life Insurance
Paid Holidays
Paid Parental Leave
Vision Insurance
Medical Insurance
Flexible Spending Accounts
Short Term Disability
Long Term Disability
Vacation Leave
403(b) Retirement Plan
Floating Holidays
Sick Days
Personal Leave
Paid Winter Break
Employer Retirement Contribution
Collaborate with Course Directors and lecturing faculty in the management of D2L course shells for each course, which includes collecting course materials for upload to corresponding D2L courses by exam block.
Facilitate testing requirements for students with accommodations.
Be an asset and a resource to students in the department by being a point of contact and available to students, monitoring day-to-day operations of the department
Maintain the department file management system.
Utilize and continue to refine the Coordinator’s operational procedures manual.
Manage the department budget by processing check requests, reconciling Concur activity, and monitoring expenditures to ensure the department remains within approved budget allocations
Maintain a service oriented and professional relationship with all university community members.
Provide technical assistance related to computer programs and technology that will benefit the department.
Provide administrative support for the department Chair and PHS faculty as determined by the PHS Chair.
Perform other job-related duties as assigned or delegated by the PHS Chair.
Conditions of Employment
Must achieve satisfactory results from a background check.
Must have proof of COVID 19 vaccination or a university approved exemption.
Required Education & Experience
High school diploma or GED.
3+ years in an administrative support role or prior experience in education.
Required Knowledge, Skills, & Abilities
Ability to work independently and multi-task managing time and workload effectively which includes: planning, organizing, and prioritizing with attention to details, and collaborating with a variety of stakeholders.
Excellent time management and organizational skills.
Ability to think critically and problem-solve in a variety of circumstances.
Demonstrate strong professional judgment and ability to take initiative.
Ability to maintain confidentiality as needed for all aspects of the program and students issues/concerns.
Strong computer software use skills for a variety of university software programs (e.g. D2L, Panopto, Zoom, MS word, Google Suite, AI).
Excellent written and verbal communication skills, including strong editing, proofreading.
Preferred Qualifications
Baccalaureate degree.
3 – 5 years experience providing administrative support in a higher education or healthcare environment.
Typical Physical Demands & Working Conditions
Selected candidates must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodations.
EOE, Including Disability / Vets
More openings at Rosalind Franklin University of Medicine & Science
In Illinois, Pre-Professional Health Sciences Coordinator roles often draw interest at colleges and universities because they support advising, student programming, and academic coordination in health-focused pathways. These positions are competitive when candidates can show experience with university software, strong organization, and clear communication, and this platform’s AI-summarized requirements and benefits help you review the original posting faster. If you apply, tailor your materials to highlight administrative or educational experience and examples of supporting students or faculty.
