Marist University·Poughkeepsie, New York
Provides specialized administrative support to the School of Social and Behavioral Sciences, including managing correspondence, scheduling, and maintaining complex filing systems. Responsibilities also include budget reconciliation, supervising student workers, and serving as a primary point of contact for students and faculty.
Position Title: Administrative Assistant (CL-2), School of Social and Behavioral Sciences
$20.66/hour - $21.69/hour
Marist University invites applications for the position of Administrative Assistant (CL-2) in the School of Social and Behavioral Sciences. The Administrative Assistant (CL-2) provides specialized support to a department or office by processing and compiling information, preparing reports, and completing other specific administrative duties.
two weeks before and two weeks after the starting date for the fall semester; one week before and two weeks after the starting date for the spring semester; and during the two- week period leading up to graduation.
The ideal candidate will be a high school graduate, have 5-7 years of progressively responsible secretarial/clerical work or any combination of training, experience and education sufficient to indicate an ability to do the work. All candidates must also be able to demonstrate general computer proficiency with Microsoft Office Suite.
5B-Intermediate Written Communication Consistently demonstrates ability to create routine correspondence or update template or samples with speed and accuracy. Utilizes a comprehensive knowledge of supported word processing software office
6B-Intermediate Office Organization Consistently demonstrates ability to manage operational aspects of the with minimal to no supervision, including time management, information distribution, and project deadlines. Consistently demonstrates ability to file documents and student records using standard filing procedures as well as a familiarity with retention policies
7B-Intermediate Record & Data Processing Consistently demonstrates ability to process routine forms and records quickly and accurately, using multiple programs, and investigate and resolve problems such as missing or inaccurate data. Consistently demonstrates attention to detail
9B-Intermediate Auditing & Data Reconciliation Consistently demonstrates ability to audit accuracy of data and investigate discrepancies, as well as reconcile expense reports. Errors are located using developed attention to detail. Errors committed are of average severity, and overall risk to institution is concerning and may necessitate corrective action
15C-Advanced Interpersonal Communication Consistently demonstrates high communication skills, and sensitivity to the concerns or interests of others in conveying information. Demonstrates the understanding of factual information and the use of persuasion tactics to help others identify solutions or possible alternative courses of action
17B-Intermediate Responsibility Consistently demonstrates ability to prioritize, coordinate and complete (start to finish) basic work assignments with minimal to no assistance or instruction, such as preparing faculty appointment letters
18C-Advanced Organizational Knowledge Consistently demonstrates extensive knowledge of entire College and outside organizations
Required Application Documents: Resume, Cover Letter, & Contact Information of 3 Professional References
Founded in 1929, Marist is a comprehensive, independent four-year institution whose signature educational approach blends the liberal arts with pre-professional studies and emphasizes experiential learning to enrich classroom instruction.
With campuses in Poughkeepsie, N.Y., and Florence, Italy, plus over 70 programs offering a variety of international study, Marist is a portal to the world and is devoted to nurturing a welcoming, inclusive community.
Through six schools offering almost 50 majors, Marist cultivates the intellectual growth and well-being of its more than 6,000 undergraduate and graduate students and encourages them to color outside traditional academic lines as they pursue coursework and personal experiences that provide valuable occupational expertise and reflect their individual passions.
Marist has been acclaimed a top institution in the nation by U.S.
News & World Report, the Wall Street Journal/College Pulse, Princeton Review, and others.
To learn more, please visit https://www.marist.edu/about [https://www.marist.edu/about]
Classification: CWA (Full-Time)
Months per Year: 12
37.5
Number of Position Openings: 1
Marist University is committed to creating an inclusive workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the University will strive to achieve the full and fair participation of all members of the Marist community.
Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The University will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The University will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.
Marist's policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the University. It shall be considered a violation of University policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist University on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.
Requires a high school diploma and 5-7 years of progressively responsible secretarial or clerical experience. Candidates must demonstrate proficiency in Microsoft Office Suite and strong interpersonal communication skills.
Market context
In New York, school support staff roles with nursing responsibilities are often competitive because districts look for licensed nurses who can work well with students, families, and school teams. For this role, the RN license, BLS certification, and nursing experience are key screening factors, and the platform’s AI-summarized job requirements and benefits can help you review the original posting faster. Before applying, confirm your New York State RN license is active and tailor your resume to show pediatric, school, or community nursing experience.