Waubonsee Community College·Sugar Grove, Illinois
The Human Resources Coordinator provides administrative and operational support for recruitment, onboarding, and HR systems management. This role also ensures compliance with college policies while assisting with personnel records and general HR inquiries.
Yes Join our dynamic team at Waubonsee Community College, where your career can flourish. Be part of a transformative institution, dedicated to making a positive impact in our community and the lives of our students. Waubonsee Community College is committed to hiring and retaining exceptional faculty and staff who are committed to the college’s culture of collaboration, professional growth and student success. Your future starts here – join us today! The Human Resources Coordinator reports to the Director of Talent Acquisition and Operations and supports the Talent Acquisition and Operations team by providing professional-level administrative and operational assistance in recruitment, onboarding, HR systems processing, employment record management and employee record management. This role ensures the timely and accurate execution of HR processes in compliance with College policies and applicable employment regulations. Operational and Customer Support Provides front desk support and serves as back-up coverage for the Human Resources reception area, including greeting visitors, answering phones, monitoring shared inboxes, and routing inquiries appropriately. Responds to employee, applicant, supervisor, and visitor inquiries regarding HR processes, procedures, and general employment information Provides administrative and operational support to the Talent Acquisition and Operations team, HR Business Partners, and HR leadership as needed. Assists with HR projects, audits, compliance reporting, document collection, and process improvement initiatives. Maintains confidentiality of sensitive employee, applicant, and institutional information. Assists with coordinating temporary hiring processes by working with staffing agencies and hiring managers, tracking assignments, monitoring budgets and timelines, and maintaining related records. Maintains official employee personnel files and employment records, ensuring records are accurate, complete, confidential, and organized in accordance with College procedures, applicable regulations, and approved retention schedules. Talent Acquisition Support Support recruitment initiatives with logistics, including posting positions, scheduling interviews, and communicating with candidates. Assist with applicant tracking system (ATS) administration and ensure accurate job posting and applicant data. Prepares offer letters, employment documentation, and onboarding materials. Conducts background check coordination and employment verifications. Onboarding & Employment Processing Facilitates new hire onboarding processes and orientation preparation. Processes employment transactions or EPAFS, including hires, transfers, promotions, pay changes or adjustments, and separations. Ensures timely completion of required employment documentation (e.g., I-9s, policy acknowledgments). Maintains accurate personnel records in compliance with federal and state regulations. HRIS & Data Administration Supports HRIS data entry and reporting functions. Assists in maintaining data integrity within HR systems. Generates standard reports related to recruitment and employment status. Troubleshoots routine HRIS and system-related inquiries.
High school diploma or equivalent required; Associate's degree preferred in Human Resources, Business Administration, or related field. Minimum of 2 years of experience in HR, administrative support, or related field. Computer literacy to include proficiency with MS Office (Word, Excel, PowerPoint), HRIS, electronic mail, and calendar programs—willingness to learn new software/computer applications. Analytical and detail-oriented, with the ability to think independently. Ability to manage multiple priorities in a deadline-driven environment. Must possess high integrity with the ability to process sensitive issues and maintain confidentiality. Must be a self–starter, yet a team player. Please attach the following documents when applying: Cover Letter-Yes Resume-Yes References-No (Can be provided at interview) Transcripts-No (Can be provided at interview)
req2184 Grant Funded: No Compensation Range: 22.44 - 27.04 Compensation Type: Hourly Compensation Currency: USD Compensation: The pay for this position will be determined by your experience, education, and qualifications. Work Schedule: M-F 8 a.m. - 4:30 p.m. Work Hours: 40 hours/week Testing: No Priority Application Review Date: 9/7/2026 Applications received by the “Priority Application Review Date” will receive priority consideration. Review of applications will begin at that time and continue until the position is filled.
Click to See Benefits Page Special Instructions: Please attach all required documents at the time of application. EOE, including disability and veteran
Candidates must have at least a high school diploma or equivalent, with an associate's degree preferred. A minimum of 2 years of experience in HR or administrative support is required, along with proficiency in Microsoft Office and HRIS systems.
Market context
In Illinois, Human Resources Coordinator openings are often driven by ongoing hiring, onboarding, and employee support needs across healthcare and K-12 employers. These roles can be competitive because employers usually look for both administrative experience and comfort with HRIS and Microsoft Office, while the AI-summarized requirements and benefits on this platform help you review the original posting faster. If you are applying, tailor your resume to show 2+ years of HR or administrative support and specific system experience.