Administrative Assistant, Workforce and Community Services
Owens Community College
Salary
$16 - $19 / HOUR
Quick overview
This role provides confidential administrative support to the Executive Director and Directors of the Center for Workforce Training, which includes managing schedules, creating correspondence and reports, and maintaining necessary files and records. The assistant will also handle tasks like entering purchase orders, coordinating travel, and assisting with the preparation of Board reports.
Requirements summary
Candidates must possess a high school diploma or equivalent (GED) along with 1-2 years of secretarial or administrative assistant experience, including one year of computer experience. Essential abilities include strong organizational skills, excellent communication, the capacity to manage multiple projects, and the ability to maintain strict confidentiality.
Job description
Advertised
Position Title: Administrative Assistant, Workforce and Community Services
Job Description
Provides confidential administrative support and assistance to the Executive Director and Directors of the Center for Workforce Training. This position's anticipated start date is July 1st, 2026. Essential Functions: Maintains schedules for department meetings and events according to established guidelines Manages and creates correspondence forms, reports and databases etc. Manages communication and exchange of information as appropriate and takes messages for the department Maintains files and records as needed for the Center for Workforce Training Assists Contract Training with the purchase of training supplies and filing of proposals and training plans Enters purchase orders and coordinates travel for the Executive Director Assists Executive Director with preparation of Board reports and other reporting Provides fill-in assistance within department as necessary Knowledge, Skills, and Abilities: Office machine operation, Computer skills including Microsoft office programs, organizational skills, minute-taking ability Interpersonal skills- excellent spelling and grammar, written and verbal communication skills Ability to organize facts and materials for presentations. Capability to make quick decisions under pressure. Ability to manage several projects at once. Ability to communicate effectively with co-workers and customers. Ability to work supervised and unsupervised. Ability to maintain confidentiality. Other characteristics- Highly Motivated, High work ethic and standards, Highly organized, Takes Initiative , Tolerance for Stress, Honest and dependable, Team-Oriented, Attention to Detail. Minimum Education/Experience: High school diploma or equivalent (GED) 1-2 years secretarial or administrative assistant experience, 1 year of computer experience
Job Classification
Staff Duty Days: 260 Days Work Schedule: Monday - Friday Grant Funded Position: No - Not Grant Funded FLSA Status: United States of America (Non-Exempt) Pay Basis: Hourly Hiring Range $16.44-$18.50 Retirement System: SERS - SERS (Retirement System Classification) More than 1,380 full- and part-time employees contribute to Owens' success. A competitive benefit package and challenging work environment allows Owens to attract the most qualified individuals to support the College's mission. Founded in 1965, Owens continues to offer an affordable, quality education to those who are seeking an associate degree, continuing education courses and professional development. The Owens Community College Toledo-area Campus covers more than 280 acres and is located just five minutes from downtown Toledo. The Findlay-area Campus is located at 3200 Bright Road in one of Ohio's most progressive cities. There are many job opportunities available on both of our campuses. Apply today and become part of our inclusive culture that embraces and celebrates diversity. Owens Community College is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Owens Community College, please call (567) 661-7527 or email employment@owens.edu
