Secretary
Catholic Charities of the Archdiocese of Miami, Inc.
Location
Leisure City, Florida
Quick overview
This role involves significant financial and programmatic administrative duties, including preparing vouchers, managing VPK attendance, handling in-kind reports, and overseeing the center's food program documentation and operations. Additionally, the secretary is responsible for general administrative tasks such as filing, maintaining employee health documentation, and ensuring all necessary licenses remain current.
Requirements summary
Candidates must possess a High School Diploma and a minimum of two years of related experience, demonstrating knowledge of clerical procedures, filing systems, and office machine operation. The position also requires the physical ability to lift children and quickly intervene in unsafe situations within a childcare environment.
Job description
Duties and Responsibilities
- Financial
- Prepare and submit weekly vouchers to Program Director for review and
- Responsible for the VPK attendance and submitting it monthly into the VPK
- Assist in the fund raising activities, maintaining records, and reporting back to the Program
- Programmatic
- Responsible for the In-Kind report for all funding source
- Responsible for entering daily attendance into database for Head Start
- Responsible for the overall management of the Center’s Food Program to include but not limited to documentation and Monthly Report.
- Assist in the preparation, documentation of meals, and daily operation of the kitchen in the absence of any of the Food Handler.
- Responsible for posting the menus on the bulletin
- Administrative
- Sort and files correspondence, reports and other clerical
- Responsible for keeping the employee Health Examination and Background Screenings documentation up to dated.
- Assist on maintaining all the licenses current at all times, process payments and continue doing follow-up calls until the licenses are received.
- Complete all required trainings as per COA standards, funding, licensing and other trainings as requested by supervisor.
- Performs all other duties as assigned by supervisor.
Physical Demands
- Frequent and as needed, to lift children (up to 50 ), including bending, walking, stooping, stretching, squatting, pushing, pulling, kneeling, crawling, sitting on low chairs or on the floor.
- The work performed is in a childcare Although, the majority of the work is sedentary while conducting intakes, telephoning clients, maintaining client files and preparing reports, all employees may be exposed to the following physical demands:
- Detecting unsafe situations by sight or
- Moving quickly to intervene in unsafe situations
Educational & experiential requirements
- High School Diploma required
- At least 2 years related experience required
- Knowledge of clerical and administrative procedures and requirements; various office skills; ability to design and organize filing systems, to compose non-technical correspondence.
- Knowledge of use of office machines (computers, photocopy machine, fax machine, electronic calculator, etc)
OTHER
Employee is required to provide physical examinations and TB screening’s results to the Human Resources Department on every two years;
Adhere to the use of Universal Health & Safety Precautions as applicable
Reporting to this position: No staff
Please see the link to the new Care Provider Background Screening Clearinghouse Education and Awareness website.