Department Secretary

Position Title

Department Secretary Compensation: $15.00 - 16.26 Department: Special Education Start Date: 05/25/2026 About this opportunity: The role of Department Secretary is a full-time, on-campus staff position supporting the Department of Special Education. Candidates for searches must have current authorization to be employed in the United States without employer sponsorship. What you'll do and what you'll bring: Position Function: Provide administrative support for the Department of Special Education Duties / Responsibilities: 1. Provide primary administrative support; manage departmental email account, schedule meetings, maintain/update email distribution lists, draft and distribute departmental communications including meeting agendas, minutes, and surveys. Compile and maintain data for departmental tracking and reporting purposes. 2. Coordinate departmental events; schedule, plan, reserve space, and arrange catering. 3. Oversee and process departmental course permissions as requested by faculty. Monitor and process faculty grade change requests in accordance with university policies. 4. Monitor, maintain, and order office related inventory/stock; office supplies, furniture, instructional equipment, and promotional materials. Monitor and schedule maintenance for office equipment. 5. Support the management of tracking and documenting continuing education units (CEU’s) earned by students each semester. 6. Provide assistance for preparing and collecting syllabi, letters, curriculum vitae, instructional agreements, and research materials for all faculty. 7. Manage and maintain the department’s Canvas webpage by regularly updating course materials, announcements, schedules, and resources to ensure accuracy and accessibility. 8. Assign and review work, orient, supervise and train student employees, make recommendations in all areas related to supervision, including but not limited to interviewing and selection, discipline, performance appraisal and training. 9. Work closely with the Administrative Coordinator to support departmental operations and provide back-up support. 10. Perform other related duties as assigned. 11. Maintain regular and predictable attendance.

Minimum Qualifications

Eighteen months of education or training beyond high school or equivalent Over one through three years of related experience Experience with Microsoft Suite Preferred qualifications: Associate’s Degree How to apply: For inquiries about this position, please contact the Department of Special Education: Email: spce@bsu.edu, or 765-285-5700 Please follow upload instructions and attach all required supporting application documents. Only applications submitted through Workday, which include all required documents listed below, will be considered. Required Application Documents: Resume

Optional Documents

Cover Letter Application Deadline: May 25, 2026, 12:01 a.m.

What We Offer

At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life's most significant moments. We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family. These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected. When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State. We do the same for you. In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition. This offer is good from the very first day you start. It's just one way we do our part to uplift you. Let's fly together toward a secure and prosperous tomorrow. Curious about our excellent benefits package? We have developed a calculator that show you the value of our core benefits. Select the Total Compensation Calculator - Staff (Exempt) and download our calculator spreadsheet. Goodness requires action to grow. We're dedicated to doing our part to keep goodness growing in Muncie, at our university, and as far beyond as possible. That's where you come in. When you join our team, you become part of goodness in action. Our main priority: uplifting students so they can discover their full potential. This is how we fly. There are about 3,000 full-time faculty and staff in the Ball State University work family. Each brings unique gifts to help us be the kind of institution we want to be. In return, we do our best to take care of them through comprehensive medical and dental plans, a Health Savings Account (which we contribute to), and a whole range of wellness, retirement, and other benefits like covering the cost of tuition at Ball State for you and your family. We can offer you more. Where you live matters just as much as where you work. We get it. That's why we've invested since the very beginning in making our hometown work. On campus, find state-of-the-art facilities and one-of-a-kind arts and cultural events. In Muncie, you'll find a warm and welcoming community with affordable housing and a vibrant downtown arts, food, and music scene. What could be better? You here - for starters. Ball State University is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, religion, color, sex (including pregnancy), sexual orientation, gender identity or gender expression, disability, genetic information, ethnicity, national origin or ancestry, age, protected veteran status, or any legally protected status. Ball State provides accommodations to qualified individuals with disabilities who can perform the essential functions of the position. Contact the Assistant Director of Equal Opportunity and ADA Coordinator, John Bowers, at 765-285-5163 for assistance. People and Culture Services Administration Building (AD), Room G008 2000 University Avenue Muncie, IN 47306 8:00 a.m.-5:00 p.m. Monday-Friday Phone: 765-285-1834 Fax: 765-285-8663