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Durham, North Carolina
Quick overview
Coordinate administrative operations, manage complex calendars, and support the planning and implementation of divisional events. Provide operational support for faculty and students, including onboarding, travel arrangements, and budget tracking.
Requirements summary
Requires an Associate's degree or equivalent experience with strong organizational and communication skills. Proficiency in Microsoft Office and the ability to handle confidential information with discretion are essential.
associate degreebachelor degreeWritten CommunicationVerbal CommunicationTime ManagementVendor ManagementMicrosoft OfficeTravel ArrangementsAdministrative SupportEvent PlanningReport PreparationOnboarding CoordinationCalendar ManagementBudget Monitoring
Job description
- School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.Be You. The Duke Occupational Therapy Doctorate (OTD) Division seeks a highly organized and proactive Staff Assistant to support day-to-day operations and key program initiatives. In this role, you will serve as a central point of coordination for administrative functions, events, and faculty, staff, and student support, helping ensure the Division runs efficiently and effectively.You will manage complex calendars for the Division, coordinate meetings and events, support faculty and leadership, and handle sensitive communications. This is a fast-paced role with a mix of independent work and collaboration, ideal for someone who is detail-oriented, responsive, and comfortable managing multiple priorities. Minimum Requirements
- Associate’s degree or equivalent experience
- Strong organizational and time management skills
- Ability to manage multiple tasks and priorities with minimal supervision
- Strong written and verbal communication skills
- Experience supporting administrative or operational functions
Preferred Qualifications
- Bachelor’s degree
- Experience in higher education, academic programs, or healthcare settings
- Experience with event planning and logistics
- Familiarity with Duke systems (e.g., Concur, Buy@Duke) or similar platformsOther Requirements
- Ability to handle confidential information with discretion
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Benefits
- Retirement Benefits
- Dental Care Programs
- Medical Care Programs
- Cultural Programs
- Family-friendly Programs
Support coordinating Orthopaedic Hybrid Grand Rounds and core curriculum activities, including scheduling presenters, managing attendance tracking, preparing rotation and schedules. Choose Duke.The Duke Occupational Therapy Doctorate (OTD) Division is committed to preparing leaders who advance access to meaningful, health-supporting occupations so that all people can flourish. Our work focuses on reducing barriers to participation in daily life and addressing the systems that contribute to occupational inequities.As part of this team, you will support a program that intentionally integrates students’ personal and professional development, values diverse perspectives, and fosters a collaborative learning community. Through active engagement with faculty, students, and community partners, the OTD Division prioritizes inclusive recruitment, holistic student support, and meaningful community connection. Your role directly contributes to the operational foundation that makes this mission-driven work possible. Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $19.80 to USD $30.63. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer. Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/ Equal Opportunity Employer: Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status. Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values. Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: DAAS@duke.edu; phone: 919-668-1267). Market context
Staff assistant roles support busy operations
In North Carolina, staff assistant roles are commonly tied to offices that need reliable administrative support, so demand often follows hiring across education, healthcare, and public service settings. These positions are competitive because employers look for strong organization, clear communication, Microsoft Office proficiency, and discretion with confidential information. Review the AI-summarized requirements and benefits here to save time, then tailor your application to show experience managing calendars, records, and day-to-day coordination.
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