Administrative Assistant School

Description Our Lady of Hope School in Kansas City is seeking a bilingual, full-time, 12-month Administrative Assistant. In partnership with familie, Our Lady of Hope School supports the mission of the Church by creating a Christ-like environment where students are prepared to serve the Lord with every facet of their lives. This position will report to the Principal.

Job Responsibilities

Manage the front school office which includes operating the telephone system, managing deliveries, maintaining school records, and greeting visitors. Maintain official school files, records and documents. Maintain daily school financial records including lunch orders and meal charges, attendance, tuition and fee payments. Coordinate family fundraising program. Maintain office supplies and equipment. Distribute mail to school staff, students, and families. Assist principal in communications to staff, students, and parents including newsletters, fliers, and brochures. Serve as health room aide in the absence of school nurse, dispensing medications, providing first aid, maintaining health room log. Coordinate and manage school volunteers and monitor Virtus compliance as the assistant to the Safe Environment Coordinator (SEC). Provide other clerical services as needed for the operation of Our Lady of Hope School office. Provide visitors with tours and school information as part of the recruitment and enrollment processes.

Requirements

Fully bilingual in English and Spanish languages, both oral and written. Courteous and professional demeanor as a representative of Our Lady of Hope School. Handle records and sensitive information with confidentiality and empathy. Intermediate skills with Microsoft and Office, Excel, Google Suite, and Canva. Excellent organizational and time management skills.

Flexibility

• Handle multiple competing priorities. Work independently with confidence. Professional appearance, attitude, and work ethic.
• Education and
• Experience: 3 or more years of experience in a professional office setting. Current First Aid and CPR training. Associate’s or Bachelor’s degree preferred but not required if candidate meets other requirements and has relevant experience. Our Lady of Hope School offers a comprehensive benefits program, including medical, dental and vision plans, STD/LTD fully paid by the employer, retirement plans including a 403b plan and a defined benefit pension plan. Paid Time off includes generous Vacation and Sick leave, plus paid Holidays.

Note

All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person trainings prior to hire.