Administrative Coordinator

Job Description

About Brown: Brown University is a leading research university distinct for its student-centered learning and deep sense of purpose. Our students, faculty and staff are driven by the idea that their work will have an impact in the world. Brown University offers a flexible work/life balance; summer hours, winter break and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts and more. To learn about Brown University’s benefits, visit the University Human Resources web page for further information. About the Opportunity: The Sheridan Center seeks to provide a place where all individuals can grow, interdisciplinary collaborations can form, and educators can experiment with different modalities of teaching and learning. At the core of our work is a commitment to educational excellence, equity and access through evidence-based, reflective practices. Through educational partnerships at Brown and globally, we advance the university’s mission and create teaching and learning communities dedicated to improving learner success and supporting educators’ professional growth.

Responsibilities

The position provides administrative support for all Sheridan Center programs, services and publications under the supervision of the Center’s Administrative Manager. The incumbent will also work with the Center’s Administrative Manager to implement special projects that arise during the year, i.e. conferences, external visitors, meetings, and to ensure the center runs smoothly in the occasional absence of the department’s Administrative Manager. In this role, candidates can expect to: Event support for Center programs, both on and off campus (registration, room reservations, media, materials, catering, outreach, communication, etc.) Design and distribution of bi-monthly Newsletters (News & Events, Inclusive Teaching) Maintain and update website for the Center and its constituents both immediately and on a quarterly basis Record and maintain accurate master database records Gather statistical data for the Annual Report, incorporating data from the Center’s database and various excel reports from Sheridan constituents, layout, design, printing, and distribution Prepare resource materials using software such as InDesign Act as first line of contact for students and guests visiting the Center Provide staff meeting support (meeting minutes, room set up, materials) Compile feedback and notes from workshops for assessment and review by workshop instructors Maintain confidential staff contact information Process employee expense reports for all Sheridan staff Supervise the retrieval and distribution of mail for all Sheridan staff Provide training on procedures and timelines for event support and database entries to all new staff members Track and maintain proper inventory level of regular center supplies Monitor the appearance and condition of Center spaces, submit and track facility work orders as needed, and ensure office equipment is operating properly Qualifications: Education and Experience Associates degree with minimum of 3 years of related experience or a bachelor’s degree and minimum of 1 year of experience; or the equivalent combination of education and experience. Experience working in a higher education setting is preferred. Proficient with standard application software including Excel and Word Experience with Photoshop, InDesign, and Filemaker Pro preferred Experience with Website updates and maintenance Job Competencies Strong detail orientation Excellent organizational skills Excellent follow up skills Excellent communication and interpersonal skills Ability to think and act independently and handle competing priorities Ability to work a flexible day and/or occasional early evening and/or weekend hours Salary Grade: 7