California special education clerk roles stay steady
In California, special education clerk openings are typically tied to ongoing district needs for student records, compliance support, and communication with staff and families. These roles can be competitive because employers look for candidates who combine strong organization, confidentiality, and reliable office software skills; on this platform, job requirements and benefits are AI-summarized from the original posting, saving you research time. If you’re applying, tailor your resume to highlight spreadsheet, email, and document-handling experience, plus any work with sensitive information.
Quick overview
The Special Education Clerk provides essential clerical, data, and compliance support to ensure special education programs meet state and federal requirements. Responsibilities include maintaining student records, coordinating IEP meetings, and managing data entry across school sites.
Requirements summary
Candidates must have a high school diploma or equivalent and strong organizational skills with attention to detail. Proficiency in email, word processing, and spreadsheets is required, along with the ability to manage confidential information professionally.
high schoolCommunicationConfidentialityOrganizationAttention to detailRecord keepingTime managementWelligentData entryClerical supportSEISSpreadsheet proficiencyCompliance documentationAeriesIEP coordination
Job description
Job DetailsJob Location
Regional
Support
Office (RSO) -
Los
Angeles,
CA 90057Position
Type:
Full
TimeSalary
Range: $15.00 - $25.00 HourlyThe Special Education Clerk provides essential clerical, data, and compliance support to special education programs across one or more school sites within the CWC LA network. This role supports the coordination and accuracy of special education processes, helping ensure students receive services in alignment with state and federal requirements. This position is well-suited for individuals who are detail-oriented, collaborative, and eager to learn. Whether you are new to special education or bring prior experience with IEP processes and compliance, this role offers an opportunity to build experience while contributing to a student-centered and inclusive environment. The Special Education Clerk collaborates closely with CWC school site teams and the Special Education team to maintain accurate records, coordinate IEP meetings, and support compliance efforts that directly impact students and families.
Key
Responsibilities: Special Education Compliance & Documentation Maintain accurate and confidential special education student records, including IEPs, assessment plans, meeting notices, and related documentation Upload, file, and organize documents in the special education management system (e.g., Welligent, SEIS, or similar) and student information system Track and monitor IEP, assessment, and reevaluation timelines, escalating upcoming deadlines to appropriate staff Prepare and distribute legally required notices and documents, with training and support provided as needed IEP Meeting Coordination Schedule and coordinate IEP meetings for assigned school sites, including calendars, parent notifications, interpreters, and meeting logistics Maintain IEP calendars and trackers to support compliance and planning Prepare IEP packets and ensure all required documentation is ready in advance of meetings Data Entry, Reporting & Quality Control Enter and review special education data for accuracy, completeness, and alignment across systems Maintain trackers related to caseloads, IEP meetings, assessments, and service delivery Support documentation requests for audits, monitoring, and reporting, in coordination with the central Special Education team Family & Staff Communication Serve as a point of contact for families regarding IEP scheduling, documentation, and general procedural questions Communicate regularly with teachers, service providers, school administrators, and central office staff Support families with form completion and records requests, as appropriate General Clerical & Program Support Clerical support including copying, scanning, mailing, and file management Organize and maintain special education materials and resources Assist with organization and tracking of special education materials and resources Support with compliance related paperwork related to general SPED compliance, oversight, and reimbursement Take on additional responsibilities over time based on experience, training, and program needs
Core
Competencies:
Attention to
Detail: Maintains accuracy across systems and documentation
Organization &
Time
Management:
Effectively manage multiple deadlines and priorities
Collaboration: Works closely with school and central teams to support students and programs
Confidentiality &
Professionalism: Handles sensitive information with care and discretion
Adaptability &
Growth
Mindset: Demonstrates willingness to learn and grow within special education system and compliance
QualificationsRequired: High school diploma or equivalent Strong organizational skills and attention to detail Manage confidential information with professionalism and discretion Basic proficiency with email, word processing, and spreadsheets Willingness to learn special education processes, timelines, and systems Strong follow-through and ability to independently manage tasks Preferred (Not Required) Prior clerical or administrative experience in a school or office setting Experience supporting special education programs, IEP processes, or compliance Familiarity with SEIS, Welligent, Aeries, or similar systems Bilingual Spanish and
English
Candidates at
All
Experience
Levels
Are
Encouraged to
Apply:
For early-career candidates: You’ll receive training, support, and mentorship to build skills in special education systems and compliance
For experience candidates: You’ll have opportunities to work more independently, support multiple sites, and deepen your impact
For all candidates: You’ll contribute to a collaborative, mission-driven team committed to supporting students and families
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