Special Education Clerk

Job DetailsJob Location

• Regional
• Support
• Office (RSO) -
• Los
• Angeles,
• CA 90057Position
• Type:
• Full
• TimeSalary
• Range: $15.00 - $25.00 HourlyThe Special Education Clerk provides essential clerical, data, and compliance support to special education programs across one or more school sites within the CWC LA network. This role supports the coordination and accuracy of special education processes, helping ensure students receive services in alignment with state and federal requirements. This position is well-suited for individuals who are detail-oriented, collaborative, and eager to learn. Whether you are new to special education or bring prior experience with IEP processes and compliance, this role offers an opportunity to build experience while contributing to a student-centered and inclusive environment. The Special Education Clerk collaborates closely with CWC school site teams and the Special Education team to maintain accurate records, coordinate IEP meetings, and support compliance efforts that directly impact students and families.
• Key
• Responsibilities: Special Education Compliance & Documentation Maintain accurate and confidential special education student records, including IEPs, assessment plans, meeting notices, and related documentation Upload, file, and organize documents in the special education management system (e.g., Welligent, SEIS, or similar) and student information system Track and monitor IEP, assessment, and reevaluation timelines, escalating upcoming deadlines to appropriate staff Prepare and distribute legally required notices and documents, with training and support provided as needed IEP Meeting Coordination Schedule and coordinate IEP meetings for assigned school sites, including calendars, parent notifications, interpreters, and meeting logistics Maintain IEP calendars and trackers to support compliance and planning Prepare IEP packets and ensure all required documentation is ready in advance of meetings Data Entry, Reporting & Quality Control Enter and review special education data for accuracy, completeness, and alignment across systems Maintain trackers related to caseloads, IEP meetings, assessments, and service delivery Support documentation requests for audits, monitoring, and reporting, in coordination with the central Special Education team Family & Staff Communication Serve as a point of contact for families regarding IEP scheduling, documentation, and general procedural questions Communicate regularly with teachers, service providers, school administrators, and central office staff Support families with form completion and records requests, as appropriate General Clerical & Program Support Clerical support including copying, scanning, mailing, and file management Organize and maintain special education materials and resources Assist with organization and tracking of special education materials and resources Support with compliance related paperwork related to general SPED compliance, oversight, and reimbursement Take on additional responsibilities over time based on experience, training, and program needs
• Core
• Competencies:
• Attention to
• Detail: Maintains accuracy across systems and documentation
• Organization &
• Time
• Management:
• Effectively manage multiple deadlines and priorities
• Collaboration: Works closely with school and central teams to support students and programs
• Confidentiality &
• Professionalism: Handles sensitive information with care and discretion
• Adaptability &
• Growth
• Mindset: Demonstrates willingness to learn and grow within special education system and compliance
• QualificationsRequired: High school diploma or equivalent Strong organizational skills and attention to detail Manage confidential information with professionalism and discretion Basic proficiency with email, word processing, and spreadsheets Willingness to learn special education processes, timelines, and systems Strong follow-through and ability to independently manage tasks Preferred (Not Required) Prior clerical or administrative experience in a school or office setting Experience supporting special education programs, IEP processes, or compliance Familiarity with SEIS, Welligent, Aeries, or similar systems Bilingual Spanish and
• English
• Candidates at
• All
• Experience
• Levels
• Are
• Encouraged to
• Apply:
• For early-career candidates: You’ll receive training, support, and mentorship to build skills in special education systems and compliance
• For experience candidates: You’ll have opportunities to work more independently, support multiple sites, and deepen your impact
• For all candidates: You’ll contribute to a collaborative, mission-driven team committed to supporting students and families