HR Systems Training Specialist

Department: HR Learning and Development ----- Systems & Technical Training

Position Title: HR Systems Training Specialist Job Family Group: Professional Staff

Job Description

Summary: The HR Systems Training Specialist will partner with central Human Resources, the Workday Service Center, and functional area/subject matter experts (SMEs) to develop, implement, and maintain Workday training instructional materials in multiple modalities including Job Aids, videos, live/virtual instructor-led training, and online computer-based trainings to assist employees in learning Workday & other HR Systems functionality. The Specialist will make recommendations on resources to support all employees across the organization This position will be a combination of in-office and remote work.

Job Description

Job Responsibilities: Training Creation, Management & Assessment Create and maintain Workday and HR Systems training curriculum and development plans utilizing multiple modalities such as Job Aids, videos, live/virtual instructor-led training, and computer-based trainings Design and deploy new training content as needed using enterprise and commercial tools. Maintain knowledge of all Workday modules including HCM, FIN, Talent & Performance, Compensation, etc. Stay current on Workday changes through active participation in Workday Community and internal meetings with Workday Service Center and HR Systems teams Participate in discovery and testing sessions for any new modules Evaluate training impacts from Workday’s semi-annual releases in partnership with the Workday Service Center and develop appropriate implementation materials Conduct semi-annual audits of Workday or HR Systems Job Aids and other reference materials; evaluate and review for changes and schedule future materials for publication Partner with HR Colleagues and the Workday Service Center for ongoing assessment of training needs of employees in HR Systems. Assess applicability and relevance of existing training and the opportunity to develop new training using analytics from Workday and other sources of data Apply continuous improvement principles to training creation and delivery, help text functionality, and all other aspects of the training function Training Delivery Schedule and deliver training sessions as needed based on Workday updates or when new modules or options are added Facilitate SME-led informational sessions in partnership with functional areas Manage existing courses and add new courses and curricula based on identified needs. Internal Promotion & Communication Work in collaboration to maintain materials related to HR Systems, including the Workday Intranet Site and the KUMC Talent & Performance Hub. Participate in New Employee Orientation to introduce new employees to Workday and provide direction on how to access training resources Promote training to all levels of Workday users across the organization This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice. Work Environment This position will be a combination of in-office and remote work. The primary work location is at the Kansas City campus but may be asked to go to other campuses as needed. Required Qualifications Work Experience: 5 years of related job experience. Education may substitute on a year for year basis Experience in curriculum design and professional classroom training Experience developing and leading virtual/distance learning Experience with ERP/HRIS systems, preferably Workday

Preferred Qualifications

Work Experience: Experience with Workday HCM and/or Financial modules Experience as an Adult Learning Instructor Experience with SharePoint site management Learning Management System (LMS) administration Experience in higher education involving routine interaction with human resources, finance, procurement, and/or grants administration Skills Microsoft 365 including advanced experience in PowerPoint Training facilitation skills Communication, presentation, and public speaking skills Project management skills Curriculum development, training methodologies, and evaluation Video creation and editing software, e.g., Camtasia, Panopto Zoom and Microsoft Teams master level Content authoring and other educational technology tools Comprehensive Benefits Package: Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html Employee Type: Regular Time Type: Full time Rate Type: Salary Compensation Statement: The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above. Pay Range: $70,200.00 - $105,300.00 Minimum $70,200.00 Midpoint $87,700.00 Maximum $105,300.00 The mission of the University of Kansas Medical Center is to improve lives and communities in Kansas and beyond through innovation in education, research, and health care. The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.edu/IOA/nondiscrimination Under Kansas state law, certain KUMC positions are subject to disability preference. For positions subject to this requirement, KUMC will offer an interview to a person who has applied for an open position who is qualified, with or without reasonable accommodation, to meet the performance standards of the position and who has presented acceptable proof of disability. If the position you apply for is subject to the disability preference requirement, you will be asked to provide information in support of your request for disability preference when you complete the application for employment.