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Location

Lexington, Massachusetts

Quick overview

Provides general administrative and financial support for the Ed.D. program, including budget tracking and expense reimbursement. Coordinates meetings, travel, and special projects such as curriculum updates and marketing communications.

Requirements summary

Requires a high school diploma or GED, with a bachelor's degree preferred. Candidates should have 2 to 3 years of related experience, preferably in higher education, and proficiency in Microsoft Office.

high schoolbachelor degreeFinancial ReportingProject ManagementAdministrative SupportMicrosoft ExcelMicrosoft WordDatabase MaintenanceMicrosoft PowerPointEvent CoordinationCalendar ManagementBudget MonitoringCorrespondence DraftingExpense Tracking

Job description

  • JOB SUMMARY Provides general administrative support for the Ed.D. program.
  • Exercises some discretion when collecting, compiling and analyzing moderately complex information requests.
  • Drafts and prepares general correspondences and reports for managers’ review.
  • Coordinates meetings/events, travel requests and expense reimbursements.
  • Coordinates and/or manages special projects or functions such as maintenance of job posting websites, scholarship publications, special events, curriculum updates, marketing/communication, etc.
  • Direct Supervisor Director, Ed.D.
  • Program Status Full-Time, Non- Exempt Grade 9 Division Academic Affairs No.
  • Direct Reports 0 Target Weekly Hours 40 Location 2807 N Glebe (Main Campus) Benefits Eligibility Yes MAJOR DUTIES AND RESPONSIBILITIES Provides administrative support such as monitoring and tracking departmental budget and expenses, student files, marketing/communication.
  • Prepares purchase requisitions; processes invoices and check requests; runs monthly financial reports to balance budget; coordinates travel reimbursements; and maintains databases and confidentiality of data.
  • Provides day-to-day support such as maintaining calendars, greeting visitors, providing general information regarding the university and procedures, answering phone calls and email queries, drafting correspondence for manager’s approval, ordering supplies, and helping organize special events.
  • Leads special projects and functions as assigned.
  • OTHER DUTIES AND ASSIGNMENTS Performs other work-related duties as assigned.
  • JOB REQUIREMENTS Education Must hold a high school diploma/ GED; Bachelor’s degree (BA, BS, etc.) preferred Experience 2 to 3 years of related experience.
  • Supporting programs and/or Program Directors.
  • Experience in higher education a plus.
  • Licenses or Certifications None Financial Responsibility None.
  • Supervision None.
  • Special Knowledge Microsoft Office to include proficient skills in Excel, Word, and PowerPoint.
  • SPECIAL WORKING CONDITIONS None Marymount University is an equal opportunity employer.
  • Marymount University does not discriminate on the basis of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity and expression, marital status, pregnancy, veteran status or any other protected bases under applicable federal and local laws and regulations in any of its programs or its activities, including employment and admission.
  • The university also expressly prohibits any form of sex discrimination and sexual misconduct including sexual harassment, dating and domestic violence, rape, sexual assault, sexual exploitation and stalking in any of its programs or activities, including employment and admission.
  • For more information, please visit: https://marymount.edu/student-life/health-wellness/title-ix-2/ About Marymount Marymount University is a nationally recognized Catholic institution rooted in the traditions of the Religious of the Sacred Heart of Mary.
  • The University fosters intellectual curiosity, service, and global perspectives, serving more than 4,000 undergraduate and graduate students.
  • Located in suburban Arlington, Virginia, Marymount offers convenient access to the academic, cultural, and international opportunities of the nation’s capital.
  • Marymount University is an Equal Opportunity employer.
  • We seek service-oriented professionals who are committed to a student-centered learning community that values diversity and supports the education of the whole person.
  • The University is dedicated to attracting and retaining talented, diverse faculty and staff who share these values.
  • Marymount University is also an E-Verify employer.
  • Marymount offers a comprehensive and flexible benefits program designed to support the health, well-being, and work-life balance of our benefit-eligible faculty, staff, and their eligible dependents.
  • The University’s retirement plan includes a diversified portfolio of investment options, with a University match of up to 3% of employee pretax contributions for full-time employees.
  • In addition to competitive health and welfare benefits, Marymount offers flexible and hybrid work arrangements for eligible positions, allowing up to two remote workdays per week.
  • Employee Benefits https://marymount.edu/faculty-and-staff/human-resource-services/benefits-2/ Background Checks Pre-employment, post-offer background investigations are required for all new hires as a condition of employment.
  • Employment is contingent upon successful completion of the background investigation.
  • Equal Employment Opportunity and Nondiscrimination Policy https://marymount.edu/faculty-and-staff/human-resource-services/human-resources-policies/non-discrimination-and-anti-harassment-policy/ Annual Campus Safety Report https://marymount.edu/student-life/health-wellness/campus-safety/campus-safety-report/ National Ranking – Points of Pride https://marymount.edu/about-mu/points-of-pride/ Click here to learn more about E-Verify.

Benefits

  • Health Insurance
  • Retirement Plan
  • Flexible Work Arrangements
  • Welfare Benefits
  • University Match