The ESE Clerk is responsible for maintaining compliant special education files and facilitating student enrollments. Key duties include data entry into student information systems and processing external records requests.
Requirements summary
Requires a high school diploma or GED, with an associate degree preferred. Candidates must have at least 2 years of administrative experience in a school setting, preferably with ESE records.
high schoolassociate degreeConfidentialityCommunication SkillsData EntryAdministrative SupportOrganization SkillsMicrosoft OutlookRecords ManagementCompliance TrackingGoogle DriveStudent Information Systems
Job description
Job DetailsJob Location
UCP
Bailes
Community
Academy -
Orlando,
FL 32817Education
Level: 2
Year
DegreeSalary
Range: $15.00 - $16.00
HourlyJob
Category:
Admin -
ClericalJob
Summary: The ESE Clerk is a part-time year-round position responsible for maintaining all special education files for students with disabilities in a well-organized, compliant manner. The position also performs related activities including facilitating special education enrollments by working cooperatively with the enrollment team, performing data entry into appropriate student information databases, processing external records requests, and supporting leadership efforts to communicate, develop, and deliver compliance training to special education staff.
Job
Responsibilities: Assist Staffing Resource Specialist with clerical tasks (i.e. Sending ESE meeting notices, scheduling meetings, managing the outlook calendar invites, tracking meeting schedule, copying materials, filing meeting packets, updating and monitoring ESE database) Assist with organizing records and maintain ESE student folders while protecting confidentiality of student records and information. Report exceptional student education data to registrar by completing ESE transmittal form after each ESE meeting (within 24 hours), enter data into Student Record System (i.e. Skyward/Focus) as needed and communicate with all required personnel to ensure efficiency and accuracy. Collaborate with designated personnel (ie FSCM) to review all new ESE students application and complete a ESE Student Enrollment Cover Sheet and Charter School Therapy Student Enrollment Form and distribute to appropriate team members. Provide support as needed to the enrollment process for ESE students (i.e. collecting materials/scanning/follow up with potential students) Process ESE record requests from other school districts within 24 hours Submit ESE record requests for new students and follow up as needed. Assists in regular file reviews to ensure compliance including verifying the presence of documents. Performs other duties as assigned. What UCP Offers Our mission at UCP is to empower children with and without disabilities to achieve their potential by providing individualized support, education and therapy services in an inclusive environment. When you join UCP of Central Florida you partner with a team that is making a positive impact on the futures of our children. For over 70 years, we have been dedicated to enriching the lives of children of all abilities across
Central
Florida as 8 campuses: Downtown Orlando, East Orlando (near UCF), Kissimmee, Pine Hills, Lake Mary, and Winter Garden. UCP of Central Florida offers a competitive benefit package available to all employees!
Benefits
Dental Insurance
Life Insurance
Paid Time Off
Health Insurance
Short Term Disability
Long Term Disability
Education Support
Discounted On-site Childcare
403B/Retirement Match
Some perks to being a
UCP
Team
Member include: health insurance (free option after the first year), dental insurance options, free life insurance, paid time off, discounted on-site childcare, 403B/Retirement match, short & long term disability, and support in continuing your education.
QualificationsEducation and
Training: High School Diploma or G.E.D.
Prefer
Associate
Degree
Minimum
Experience: 2 years administrative support experience working in a school setting. Strongly prefer experience with ESE records and student information systems. Strong Communication skills, Computer Microsoft Outlook, Google Drive knowledge, and organizational skills. Ability to maintain confidentiality.
Market context
Florida ESE Clerk roles need school experience
In Florida, part-time ESE Clerk openings often draw candidates with school-based administrative experience, especially those familiar with ESE records and student services workflows. Competition can be stronger for roles that require a high school diploma or GED plus preferred postsecondary education, because employers often look for accuracy, confidentiality, and comfort handling compliance-related paperwork. Review the AI-summarized requirements and benefits here to quickly compare fit before applying.
